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     January Minutes

Madison City Disability Advocacy Board

Regular Monthly Board Meeting


Date:  January 15, 2014                                             Time:  6:00 pm                      

Location:  City Hall, Conference Room 130            Presiding:  Claudia Rice, Vice-Chairperson         Recorder:  Joni Haas

Board Members Present:  Claudia Rice, Don Gardner, Joni Haas, Cynthia Allison, Gerald Clark, Tracy Butterfield, Kathy Burris, Jamie Hill, Paula Cushman

Board Members Absent: Keith Bedsole

Guests Present:  none


Call to Order:  The Vice-Chairperson, Claudia Rice, called the meeting to order and noted that a quorum was present.  It was noted that sufficient prior notice of the meeting was given, in accordance with the Alabama Open Meetings Act.  New Board member Paula Cushman was welcomed.


Announcements:  New quarterly dates for the Making Waves were announced, Feb 15, May 17, August 16, November 15.  The swim times are from 5-7 at the Madison YMCA. 

MCDAB will join with the Madison City Schools for the Parent Connections meeting on February 4.


Public Comments:  None


Approval of Minutes: Claudia Rice noted a quorum was present from the regular November 2013 meeting.  Claudia made the motion that the minutes be approved as sent and corrected.  Don Gardner seconded.  All board members present approved the motion; no opposition; two abstention. Motion carried.


Treasurer Report:  Don Gardner provided a copy of the Treasurer report to all board members present.  He reported a balance of $14,971.56.  The only change from the November 12 meeting is the additional contributions for EPIC. 


Committee Reports:


Accessibility:  Kathy Burris attended the latest Recreation Advisory Board Meeting that provided a presentation on the recreation plans for all of Madison.  Accessibility was not specifically addressed but Kathy was assured it was part of the plan.


Day Services and Housing:  Cynthia Allison reported on EPIC.  The committee met with an attorney to look at the necessary paperwork and discuss requirements for setting up incorporation and obtaining non-profit status.  The Committee will be having a wrap up meeting to conclude the day services and housing efforts.


Transportation: None


Additional Business:


Tracy Butterfield reported on the mats that were requested for the YMCA swim restrooms.  Tracy has tried to find someone to monogram-stamp the three mats but has been unsuccessful.  Issues also remain how to mount them on the wall, out of the way, and how they will be cleaned before each use.  Claudia Rice proposed MCDAB buy appropriate mats, meet with the YMCA to discuss the mat usage and how we can put our logo on them and mount them to the wall.  Tracy and Jamie Hill will meet with Mr. Freeman at the YMCA to discuss options and report next month.


Claudia Rice initiated the discussion about the agreement with the City of Madison that provides the 2014 appropriation.  The membership brainstormed for a list of the goals we want to accomplish in 2014.  The Board proposed to do the Easter Egg Hunt, the Fishing Rodeo and participate in the Madison Street Festival again this year.  New ideas were presented for other goals for 2014 and Claudia will bring a completed list of the ideas to the February meeting.  Claudia will also check into the status of Miracle League sports in the area.


Claudia Rice stated that seven of the nine seats on the MCDAB board will be expiring in May.  After some discussion on staggering the filling of these seats the decision was made that MCDAB will propose a new schedule for the seat expiration and amend the bylaws.  At that time Gerald Clark will contact the city attorney to get the new schedule approved.


Meeting Adjourned:  Claudia Rice made a motion to adjourn the meeting.


Next meeting is February 11, 2014 at 6:00 p.m. at City Hall, Conference Room 130.


Note:  Underlined text indicates an action to be taken by a board member (s).