AGENDA

REGULAR MEETING NO. 2013-09-RG

OF THE CITY COUNCIL OF THE

CITY OF MADISON, ALABAMA

6:00 P.M.

MUNICIPAL COMPLEX

MAY 13, 2013

 

1.         CALL TO ORDER

 

2.         INVOCATION               Pastor Rod Crutcher of Restoration Church

 

3.         PLEDGE OF ALLEGIANCE

 

4.         ROLL CALL OF ELECTED GOVERNING OFFICIALS

 

5.         APPROVAL OF MINUTES

 

A.         Minutes No. 2013-08-RG, April 22, 2013

 

6.         PRESENTATION AND AWARDS

 

A.         Presentation by Cynthia Potts, Executive Director of the Land Trust of North Alabama

 

7.         PUBLIC COMMENTS

            (Will be limited to 5 minutes if on the agenda and 3 minutes otherwise)

 

A.         George Rittenhouse, 7508 Doane Drive, Huntsville, address Council regarding a city-wide safety issue

 

B.         Ron Johnson representing the Madison Derby Days Committee

 

C.         Don Palmer, address Council regarding sales tax revenues

 

8.         CONSENT AGENDA AND FINANCE COMMITTEE REPORT

 

A.               Regular and periodic bills to be paid

 

B.         Acceptance of donation in the amount of $3,015 from Madison Girls Softball Association

 

C.         Acceptance of donation in the amount of $1,400 from Madison Baseball Association

 

D.         Acceptance of donation in the amount of $40 (to be deposited into Fire Department Donation account)

 

E.         Resolution No. 2013-130-R approving a travel advance in the amount of $200 each for Stacy Thomas and Tanner Wilkerson to attend PATC Detective and New Investigator Training course (to be paid from departmental budget)

 

F.          Approval of payment to Florence & Hutcheson for engineering services completed

            on ATRIP Project No. ACBR586849-ATRP (001) Bridge replacement on CR-16 (Wall

            Triana) over Mill Creek (to be paid from Capital Improvement budget)    $10,720.00

 

G.         Approval of payment to Florence & Hutcheson for engineering services completed

            on ATRIP Project No. ACAA59030-ATRP (001) County Line Road Improvements

            (Madison Blvd. to Highway 72)(to be paid from Capital Improvement budget)                                                                                                              $46,800.00

 

 

H.         Approval of payment to Florence & Hutcheson for construction engineering and

            inspection services completed on ATRIP Project No. ACAA58619-ATRP (001), Resurface

            CR-17 (Old Madison Pike) from CR-14 (Hughes) to CR-19 (Slaughter)(to be paid

            from Capital Improvement budget)                                                          $1,900.00

 

I.          Approval of payment to APAC-Midsouth for Bid No. MED-14-12, Gooch Lane

            Reconstruction (to be paid from Capital Improvement budget)                 $7,318.49

 

J.          Approval of payment to Vulcan Material for supplies for trench failure repairs

            on Madison Point Place (to be paid from Madison Utilities forbearance funds)                                                                                                                  $272.72

 

K.         Approval of payment to Vulcan Materials for supplies for trench failure repairs

            on Madison Point Place (to be paid from Madison Utilities forbearance funds)                                                                                                                  $910.40

 

L.          Approval of payment to Alabama Concrete for supplies for trench failure repairs

            on Freedom Way (to be paid from Madison Utilities forbearance funds)      $254.00

 

M.        Approval of payment to Lowes Companies for supplies for trench failure repairs

            (to be paid from Madison Utilities forbearance funds)                                   $30.79

 

N.         Approval of payment to H. E. Equipment for rental equipment for trench failure

            repairs (to be paid from Madison Utilities forbearance funds)                      $101.25

 

O.         Approval of payment to Vulcan Materials for supplies for trench failure repairs

            on Madison Point Place and Lewis Lane (to be paid from Madison Utilities

            forbearance funds)                                                                                     $629.45

 

P.         Resolution No. 2013-132-R approving a travel advance in the amount of $160 for Don Koch to attend the 40th Annual Southeastern Animal Control Association Training Conference

 

Q.         Resolution No. 2013-133-R approving a copier rental agreement with The Lioce Group, Inc. for copier for the Municipal Court department

 

9.         PRESENTATION OF REPORTS

 

A.               Mayor Troy Trulock

 

(1)        Resolution No. 2013-124-R approving the annual appropriation agreement with the Land Trust of North Alabama

 

B.         Council District No. 1 Tim Holcombe

 

(1)        Proposed Ordinance No. 2013-142 adopting the Amended Annual Operating Budget for the City of Madison, Alabama for the fiscal year beginning October 1, 2012 and ending September 30, 2013, and declaring the same shall constitute the Amended Annual Operating Budget of the City of Madison, Alabama for such fiscal year.

 

C.         Council District No. 2 Steve Smith

 

D.         Council District No. 3 D. J. Klein

 

E.                Council District No. 4 Mike Potter

 

F.                Council District No. 5 Tommy Overcash

 

G.               Council District No. 6 Gerald Clark

 

H.         Council District No. 7 Ronica Ondocsin

 

10.        BOARD/COMMITTEE APPOINTMENTS

 

A.         Appointment to the City of Madison Board of Education Place 5

 

11.        PUBLIC HEARINGS

 

A.         Continuation of public hearing on the matter of revocation or refusal to renew the business license of Madison Bandito, LLC doing business as Bandito Burrito-Madison located at 208 Main Street

 

12.        DEPARTMENT REPORTS

 

A.         FINANCE

 

(1)        Resolution No. 2013-112-R authorizing the Mayor to execute an additional services agreement with New World Systems

 

B.         POLICE

 

(1)        Resolution No. 2013-121-R authorizing the purchase of radios from State Bid No. T-300 for use by the Police Department in the amount of $466,107.60 (to be paid from Municipal Government Capital Improvement Fund)

 

(2)        Resolution No. 2013-129-R approving an agreement for LeadsOnline subscription (funding from departmental budget)

 

C.         FIRE

 

(1)        Resolution No. 2013-123-R authorizing the purchase of radios from State Bid No. T-300 for use by the Fire Department in the amount of $128,543.75 (to be paid from Municipal Government Capital Improvement Fund)

 

(2)        Resolution No. 2013-126-R authorizing the lease-purchase of a 2013 Ford Expedition through North Alabama Cooperative Purchasing Association bid awarded to Woody Anderson Ford ($32,694 to be paid from departmental budget)

 

(3)        Resolution No. 2013-127-R authorizing the lease-purchase of a 2013 Ford F550 from State Bid No. T-193A awarded to Chuck Stevens Automotive ($49,515.50 to be paid from departmental budget)

 

(4)        Resolution No. 2013-131-R authorizing the Mayor to enter into an agreement with the City of Huntsville D.B.A. Huntsville-Madison County Emergency Management Agency to provide funding for sustainment of the Heavy Rescue Team

 

D.         REVENUE

 

(1)        Proposed Ordinance No. 2013-111 exempting certain covered items from the municipal sales and use tax during the first full weekend of August 2013 as authorized by Act 2006-574, generally referred to as the State Sales Tax Holiday legislation (first reading)

 

 

E.         PLANNING

 

(1)        Resolution No. 2013-117-R setting a public hearing on Proposed Ordinance No. 2013-118 rezoning certain property located at 205 Browns Ferry Road owned by Majid and Judith Babai to B-2 (1st publication 05-18-2013; synopsis 05-25-2013; public hearing 06-10-2013)

 

(2)        Resolution No. 2013-122-R accepting into public use and maintenance the improvements constructed in Crown Pointe, Phase III

 

(3)        Resolution No. 2013-115-R setting a public hearing on Proposed Ordinance No. 2013-116 zoning property located at 221 Foy Road in Skyline Acres petitioned by Richard and Judith Hayes to R-1B (1st publication 05-18-2013; synopsis 05-25-2013; public hearing 06-10-2013)

 

(4)        Proposed Ordinance No. 2013-119 vacating a utility and drainage easement lying on Lot 30 and 31 of Shiloh Run Subdivision (first reading)

 

(5)        Resolution No. 2013-128-R approving an agreement with CDG Engineering for downtown design services

 

F.          CITY CLERK-TREASURER

 

(1)        Resolution No. 2013-120-R annual levy of a 7-mill general ad valorem tax, a 5.5 mill ad valorem tax for water-sewer projects and general municipal purposes, a ½ mill library tax and an 11-mill ad valorem tax for general school purposes on all taxable property in the City of Madison and an additional 10.5 mills of ad valorem tax for general school purposes on all taxable property located in the portion of the City of Madison located in Limestone County

 

G.         LEGAL

 

(1)        Proposed Ordinance No. 2013-109 authorizing the Water and Wastewater Board of the City of Madison to dispose of its interest in certain real property (first reading 04/22/2013)

 

13.        MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

 

14.        ADJOURNMENT

 

Agenda Note:  It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting.  Also all attached documents are to be considered a draft until approved by Council.

 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.