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AGENDA

REGULAR MEETING NO. 2014-20-RG

OF THE CITY COUNCIL OF THE

CITY OF MADISON, ALABAMA

6:00 P.M.

MUNICIPAL COMPLEX

OCTOBER 13, 2014

 

 

1.         CALL TO ORDER

 

2.         INVOCATION               Pastor Jordan Poole, Restoration Church

 

3.         PLEDGE OF ALLEGIANCE

 

4.         ROLL CALL OF ELECTED GOVERNING OFFICIALS

 

5.         APPROVAL OF MINUTES

 

A.         Minutes No. 2014-19-RG, September 22, 2014

 

B.         Minutes No. 2014-11-WS, August 20, 2014

 

C.         Minutes No. 2014-12-WS, September 16, 2014

 

6.         PRESENTATION AND AWARDS

 

            A.         Debbie Overcash, Madison Street Festival update

 

7.         PUBLIC COMMENTS

            (Will be limited to 5 minutes if on the agenda and 3 minutes otherwise)

 

8.         CONSENT AGENDA AND FINANCE COMMITTEE REPORT

 

A.               Regular and periodic bills to be paid

 

B.         Resolution No. 2014-210-R declaring certain city property currently being used by the Legal Department as surplus and of negligible value and authorizing its disposal

 

C.         Resolution No 2014-208-R approving the disposal of certain Revenue Department records in accordance with guidelines established by the Alabama Local Government Records Commission

 

D.         Approval of payment to KPS Group for professional services rendered through 08/31/2014

            on the Madison Midtown Development Plan (to be paid from 2013 Bond Account)            $12,160.00

 

E.         Acceptance of anonymous donation for the Fire Department in the amount of $16 (to be deposited into the Fire Department Donation Account)

 

F.          Approval of payment to Miller and Miller, Inc. for work completed on the Madison

            Downtown Streetscape project (to be paid from 2013 Bond Account)    $168,626.14

 

G.         Approval of payment to Midsouth Paving, Inc. for work completed on Neighborhood

            Roadway maintenance projects (to be paid from half cent sales tax)       $43,828.99

 

H.         Approval of payment to the City of Huntsville for the City of Madison portion of

            engineering services to date for Zierdt Road Widening Project (to be paid from 2013

            Bond account)                                                                                       $97,293.96

 

I.          Approval of payment to Madison County Commission District 2 for City of Madison

            portion of neighborhood resurfacing (to be paid from half cent sales tax)            $112,199.11

 

J.          Approval of payment to Limestone Farmers Co-Op for seed and straw supplied for

            Mose Chapel Road Improvement project (to be paid from 2013 Bond account)            $917.50

 

K.         Approval of payment to B and G Equipment and Supply for 2-day rental of straw

            blower for Mose Chapel Road Improvement project (to be paid from 2013 Bond account)           $193.80

 

L.          Approval of payment to Isbell Ready Mix, Inc. for concrete delivered for Mose Chapel

            Road improvement project (to be paid from 2013 Bond account)                $211.00

 

M.        Approval of payment to Huntsville Utilities for Aid to Construct to install street

            lighting on Graphics Drive (to be paid from 2013 Bond account)           $112,468.00

 

N.         Approval of payment to JW Kennedy, LS for surveying services on Mose Chapel

            Road improvement project (to be paid from 2013 Bond account)             $1,050.00

 

O.         Approval of payment to Reed Contracting Services for trench repairs on

            Westminster Way (to be paid from Madison Utilities Forbearance funds)     $907.42

 

P.         Approval of payment to Reed Contracting Services for trench repairs on

            Sullivan Street north of Mill Road (to be paid from Madison Utilities

            Forbearance funds)                                                                                     $178.18

 

Q.         Approval of payment to Reed Contracting Services for asphalt for trench

            repairs (to be paid from Madison Utilities forbearance funds)                      $795.32

 

R.         Approval of payment to Thompson Tractor for purchase of asphalt trailer

            (to be paid from Capital Outlay budget)                                                 $19,403.00

 

S.         Approval of payment to Hood Contracting, Inc. for work complete on

            Leathertree Lane drainage project (to be paid from Special Projects budget)            $28,735.00

 

T.         Approval of payment to Thompson Tractor for purchase of asphalt

            roller (to be paid from 4 Cent Gas fund)                                                 $33,997.00

 

U.         Approval of payment to Coblentz Equipment Parts Co., Inc. for purchase

            of Bush-Wacker bush hog (to be paid from 7 Cent Gas Tax fund)             $7,726.05

 

V.         Resolution No. 2014-221-R declaring 2009 Kamatsu Compact Hyd Excavator as surplus and authorizing that it be sold through auction on GovDeals

 

W.        Resolution No. 2014-216-R authorizing and directing the Mayor to execute a 36 month lease for copy machine/printer to be located in the Engineering Department at a monthly cost of $166.32 (to be paid from departmental budget)

 

X .        Resolution No. 2014-223-R declaring certain city property (furniture from Building Department and Planning Department) as surplus and authorizing its disposal

 

Y.         Approval of payment to Reed Contracting Services for supplies needed for

            trench repairs on Cedar Springs (to be paid from Madison Utilities forbearance

            funds)                                                                                                         $239.54

 

9.         PRESENTATION OF REPORTS

 

A.               Mayor Troy Trulock

           

B.         Council District No. 1 Tim Holcombe

 

C.         Council District No. 2 Steve Smith

 

D.         Council District No. 3 D. J. Klein

 

E.                Council District No. 4 Mike Potter

 

F.                Council District No. 5 Tommy Overcash

 

G.               Council District No. 6 Gerald Clark

 

H.         Council District No. 7 Ronica Ondocsin

 

10.        BOARD/COMMITTEE APPOINTMENTS

 

A.         Appointment to the Madison City Disability Advocacy Board, Place 5

 

B.         Appointment to Industrial Development Board, Place 7

 

11.        PUBLIC HEARINGS

 

A.         Request from Abuelas Mexican Bar and Grill, LLC (doing business as Abuelas Mexican Bar and Grill, LLC) for an on premise beer-wine-liquor license for their location at 8694-F Madison Boulevard

 

B.         Request from Pizza 120, LLC (doing business as Pizza 120) for an on premise beer-wine license for their location at 107-A Brookridge Drive

 

C.         Proposed Ordinance No. 2014-191 zoning certain property located north of Powell Road and west of Morris Drive to R-3A as requested by Smart Living, LLC

 

12.        DEPARTMENT REPORTS

 

A.         FINANCE

 

(1)        Resolution No. 2014-209-R authorizing and directing the Mayor to execute a memorandum of participation with Cavanaugh MacDonald Consulting, LLC for bi-yearly actuary study in relation to other post-employment benefits (OPEB) as required by Governmental Accounting Standards Board Pronouncement No. 43

 

B.         REVENUE

 

(1)        Proposed Ordinance No. 2014-202 exempting certain covered items from the municipal sales and use tax during the Severe Weather Sales Tax Holiday for the period of February 20, 2015 through February 22, 2015 (first reading 09.22.2014)

 

C.         PUBLIC WORKS

 

(1)        Resolution No. 2014-211-R approving the donation of a 1996 Ford F Series asphalt patch truck to Madison County Commission

 

(2)        Resolution No. 2014-220-R authorization to purchase a CAT Mini-excavator from NIPA as the equipment is not available from the State Bid list (funding in the amount of $49,875.00 to be paid from half cent Sales Tax Capital Replacement Fund)

 

D.         ENGINEERING

 

(1)        Proposed Ordinance No. 2014-213 levying stormwater fees on parcels of property located within the corporate limits of the City of Madison (first reading)

 

E.         POLICE

 

(1)        Resolution No 2014-214-R authorizing submission of ADECA Domestic Violence grant application (grant will pay 75 percent - city will pay 25 percent) (funding from departmental budget)

 

F.          PLANNING

 

(1)        Proposed Ordinance No. 2014-215 assenting to the annexation of certain property, approximately 4.40 acres, located north of Powell Road and west of Morris Drive (first reading: request suspension of rules for immediate consideration)

 

(2)        Resolution No. 2014-205-R authorizing and directing the Mayor to execute development agreement with the Sembler Company

 

(3)        Proposed Ordinance No. 2014-236 amending Ordinance No. 2014-189 vacating a portion of a landscape easement on Lot 3 Cambridge (amendment to property owner listed in original ordinance: should have been County Line Investment, LLP) (first reading) (suspension of rules requested)

 

G.         LEGAL

 

(1)        Proposed Ordinance No. 2014-218 amending Section 32-131 of the Code of Ordinances of the City of Madison relating to parking (first reading)

 

(2)        Proposed Ordinance No. 2014-219 granting to Contact Network, LLC d.b.a. Inline, a non-exclusive franchise for telecommunications services for the purpose of providing telecommunications transmission capacity to the City of Madison (first reading)

 

13.        MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

 

14.        ADJOURNMENT

 

Agenda Note:  It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting.  Also all attached documents are to be considered a draft until approved by Council.

 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.