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AGENDA

REGULAR MEETING NO. 2014-24-RG

OF THE CITY COUNCIL OF THE

CITY OF MADISON, ALABAMA

6:00 P.M.

MUNICIPAL COMPLEX

NOVEMBER 24, 2014

 

 

1.         CALL TO ORDER

 

2.         INVOCATION                           Pastor Ryan Epps, CrossPointe Church

 

3.         PLEDGE OF ALLEGIANCE

 

4.         ROLL CALL OF ELECTED GOVERNING OFFICIALS

 

5.         APPROVAL OF MINUTES

 

A.         Minutes No. 2014-23-RG, November 10, 2014

 

B.         Minutes No. 2014-14-WS, November 19, 2014

 

6.         PRESENTATION AND AWARDS

 

A.         Mayor Trulock to present SEDC Best-in-Class Marketing Award to the Industrial Development Board

 

B.         Presentation of FY2014 Annual Report to Council by Industrial Development Board Chair, Taron Thorpe

 

7.         PUBLIC COMMENTS

            (Will be limited to 5 minutes if on the agenda and 3 minutes otherwise)

 

8.         CONSENT AGENDA AND FINANCE COMMITTEE REPORT

 

A.               Regular and periodic bills to be paid

 

B.         Acceptance of donation in the amount of $500.00 from the Rotary Club of Madison (to be deposited into Recreation Donation account)

 

C.         Resolution No. 2014-325-R declaring certain city property (formerly used by the Senior Center) as surplus and authorizing that it be donated to Asbury Thrift Store

 

D.         Resolution No. 2014-328-R approving a travel advance in the amount of $260.50 for Officer Shelby Castro to attend 40-Hour Crime Scene Management Course in Germantown, TN on December 8, 2014 thru December 12, 2014 (to be paid from departmental budget)

 


 

E.         Approval of payment to Miller and Miller for professional services for Madison

            Downtown Streetscape, Phase II and Phase III (approved Pay Request No. 7)

            (to be paid from 2013 Bond account)                                                    $104,782.48

 

F.          Approval of payment to KPS Group for professional services rendered through

            October 31, 2014 for Madison Midtown Development Plan

            (to be paid from 2013 Bond account)                                                       $1,280.00

 

G.         Resolution No. 2014-329-R designating First Commercial Bank as depository for city bank accounts and further authorizing designated signatures on said accounts

 

H.         Resolution No. 2014-331-R declaring certain city property (outdated computers from various departments) as surplus and authorizing that they be sold through auction on GovDeals

 

I.          Approval of payment to Madison County Commission for city portion of neighborhood

            repaving project (to be paid from half cent sales tax: infrastructure)      $223,873.68

 

J.          Approval of payment to Madison County Commission for city portion of Industrial

            Access Road project (to be paid from 2013 Bond account)                    $248,613.44

 

K.         Approval of payment to Littlejohn for professional services for Balch Road project

            (to be paid from 2013 Bond account)                                                       $2,629.88

 

L.          Approval of payment to VISA for ADEM E-File Permit Fee for Lot 2 of the Pines,

            Phase IV (to be paid from departmental budget)                                                                $1,155.00

 

M.        Approval of payment to Reed Contracting Services for asphalt needed for trench

            failure repairs (to be paid from Madison Utilities forbearance funds)

 

(1)        Teal Park Lane                                                                    $120.95

(2)        Princeton Drive                                                                   $932.20

 

N.         Approval of resolutions authorizing the disposal or destruction of certain city records as approved by the State Department of Archives:

 

(1)        Resolution No. 2014-228-R                                  Finance Department

(2)        Resolution No. 2014-233-R                                  Recreation Department

(3)        Resolution No. 2014-229-R                                  Fire Department

(4)        Resolution No. 2014-227-R                                  City Clerk-Treasurer Department

 

O.         Approval of payment to Alabama Department of Transportation for County Line

            Road Phase II ATRP Project (to be paid from 2013 Bond account)       $4,914,618.96

 

9.         PRESENTATION OF REPORTS

 

A.               Mayor Troy Trulock

 

B.         Council District No. 1 Tim Holcombe

 

C.         Council District No. 2 Steve Smith

 

D.         Council District No. 3 D. J. Klein

 

E.                Council District No. 4 Mike Potter

 

F.                Council District No. 5 Tommy Overcash

 

G.               Council District No. 6 Gerald Clark

 

H.         Council District No. 7 Ronica Ondocsin

 

(1)        Proposed Ordinance No. 2014-319 amending Section 1.6 of Policy 1: Smoking Policy and 1.12 of Policy 1: Policy Against Workplace Violence (first reading 11.10.2014)

 

10.        BOARD/COMMITTEE APPOINTMENTS

 

A.         Appointment to Madison City Disability Advocacy Board, Place 5

 

B.         Appointment to Zoning Board of Adjustments & Appeals, Place 2 and Place 3

 

11.        PUBLIC HEARINGS

 

12.        DEPARTMENT REPORTS

 

A.         PLANNING

 

(1)        Proposed Ordinance No. 2014-289 vacating a utility and drainage easement lying along the north property line of Lot 3 of a resubdivision of Tract B of Putnams Industrial Park, Second Addition, Phase II (first reading 11.10.2014)

 

(2)        Resolution No. 2014-327-R authorizing and directing the Mayor to execute agreement with Nola Van Peursem Architects for architectural services for Recreation Facility and Natatorium (to be paid from 2013 Bond account)

 

B.         PARKS

 

(1)        Resolution No. 2014-326-R authorizing and directing the Mayor to execute agreement with UniFirst for rental of employee uniforms and maintenance supplies (to be paid from departmental budget)

 

(2)        Resolution No. 2014-334-R acceptance of $1,500 grant from Alabama Tourism Department

 

C.         ENGINEERING

 

(1)        Resolution No. 2014-332-R acceptance of temporary construction easement from Mary Margaret Lanier Long Frost for construction of detention pond

 

(2)        Proposed Ordinance No. 2014-333 acceptance of property (approximately 4.7 acres) from Mary Margaret Lanier Long Frost for construction of a detention pond near Portal Lane (first reading)

 

13.        MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

 

14.        ADJOURNMENT

 

Agenda Note:  It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting.  Also all attached documents are to be considered a draft until approved by Council.

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.