AGENDA

REGULAR MEETING NO. 2013-10-RG

OF THE CITY COUNCIL OF THE

CITY OF MADISON, ALABAMA

6:00 P.M.

MUNICIPAL COMPLEX

MAY 28, 2013

 

1.         CALL TO ORDER

 

2.         INVOCATION               Pastor Robert Conover, Cornerstone Word of Life Church

 

3.         PLEDGE OF ALLEGIANCE

 

4.         ROLL CALL OF ELECTED GOVERNING OFFICIALS

 

5.         APPROVAL OF MINUTES

 

A.         Minutes No. 2013-09-RG, May 13, 2013

 

B.         Minutes No. 2013-08-WS, April 30, 2013

 

C.         Minutes No. 2013-09-WS, May 3, 2013

 

D.         Minutes No. 2013-10-WS, May 7, 2013

 

E.         Minutes No. 2013-11-WS, May 8, 2013

 

6.         PRESENTATION AND AWARDS

 

A.         Presentation of Employee, Police Officer and Firefighter of the Year awards by the Madison Rotary Club

 

B.         Tyoneks Small Business Award from Sikorsky

 

C.         Proclamation designating June 9, 2013 as Master Gardeners Day in the City of Madison

 

D.         Susie Masotti, Madison Chamber of Commerce, acknowledgment of scholarships awarded by the Chamber

 

7.         PUBLIC COMMENTS

            (Will be limited to 5 minutes if on the agenda and 3 minutes otherwise)

 

A.         Tom Scovill, address Council regarding taxes

 

8.         CONSENT AGENDA AND FINANCE COMMITTEE REPORT

 

A.               Regular and periodic bills to be paid

 

B.         Acceptance of donation in the amount of $600 from the Huntsville Evening Optimist Club for the Too Good for Drugs program

 

C.         Approval of payment to J.W. Kennedy for temporary construction

            easement legal description for bridge replacement on CR-16 (Wall

            Triana Hwy.) over Mill Creek (to be paid from Capital Improvement budget & ATRIP

            funds)                                                                                                         $315.00

 

D.         Approval of payment to Florence and Hutcheson for engineering

            services completed on County Line Road Improvement from

            Madison Blvd. to U.S. Highway 72 (to be paid from Capital

            Improvement budget & ATRIP funds)                                                   $103,355.00

 

E.         Approval of payment to Wilmer and Lee for legal services rendered in

            relation to bridge replacement on CR-16 (Wall Triana Hwy.) over Mill

            Creek (to be paid from Capital Improvement budget & ATRIP funds)          $105.00

 

F.          Approval of payment to Wilmer and Lee for legal services rendered in

            relation to Bradford Creek Greenway Phase I (to be paid from Capital

            Improvement budget)                                                                              $1,166.00

 

G.         Approval of payment to Reed Contracting for work completed on MED-01-13

            Highway 72 improvements (to be paid from Capital Improvement budget)                                                                                                            $183,384.91

 

H.         Approval of payment to Reed Contracting Services for supplies for repairs

            to Madison Utilities trench failures (to be paid from Madison Utilities

            forbearance funds)                                                                                   $1,569.13

 

I.          Approval of payment to Construction Materials for supplies for repairs

            to Madison Utilities trench failures (to be paid from Madison Utilities

            forbearance funds)                                                                                     $385.00

 

J.          Approval of payment to Alabama Concrete for supplies for repairs

            to Madison Utilities trench failures (to be paid from Madison Utilities

            forbearance funds)                                                                                     $432.00

 

K.         Approval of payment to ALDOT for purchase of tractor mower to be

            used by Public Works Department (to be paid from departmental budget)                                                                                                              $43,200.00

 

9.         PRESENTATION OF REPORTS

 

A.               Mayor Troy Trulock

 

B.         Council District No. 1 Tim Holcombe

 

C.         Council District No. 2 Steve Smith

 

D.         Council District No. 3 D. J. Klein

 

E.                Council District No. 4 Mike Potter

 

F.                Council District No. 5 Tommy Overcash

 

G.               Council District No. 6 Gerald Clark

 

H.         Council District No. 7 Ronica Ondocsin

 

(1)        Approval for completion of sidewalk-pedestrian easement in the Walden Preserve subdivision in an amount not to exceed $25,000 and discussion regarding funding for project

 

10.        BOARD/COMMITTEE APPOINTMENTS

 

A.         Appointment to Beautification-Tree Board Place 14

 

B.         Appointments to the Madison Municipal Cemeteries Committee, Place 7 and Place 8

 

11.        PUBLIC HEARINGS

 

A.         Request for on-premise beer-wine-liquor license from Dimpleben A. and Atulbhai N. Patel (doing business as Saffron Indian Restaurant) for their location at 12090 County Line Road, Suite J

 

12.        DEPARTMENT REPORTS

 

A.         FINANCE

 

(1)        Proposed Ordinance No. 2013-144 relating to the Series 2013 Bond Issue dated May 28, 2013 (suspension of rules for immediate consideration)

 

B.         REVENUE

 

(1)        Proposed Ordinance No. 2013-111 exempting certain covered items from the municipal sales and use tax during the first full weekend of August 2013 as authorized by Act 2006-574, generally referred to as the State Sales Tax Holiday legislation (first reading 05/13/2013)

 

C.         ENGINEERING

 

(1)        Resolution No. 2013-149-R approving a Memorandum of Agreement with Madison County Commission for Graphics Road Project (funding from Capital Improvement budget)

 

(2)        Resolution No. 2013-150-R approving a Memorandum of Agreement with Madison County Commission for Eastview Drive resurfacing project (funding from Gas Tax funds)

 

D.         PLANNING

 

(1)        Proposed Ordinance No. 2013-119 vacating a utility and drainage easement lying on Lot 30 and 31 of Shiloh Run Subdivision (first reading 05/13/2013)

 

(2)        Proposed Ordinance No. 2013-134 assenting to the annexation of certain property located at Lot 22, Block 5 of Skyline Acres, 3rd Addition as requested by Rosa Maria Holzner (first reading)

 

(3)        Proposed Ordinance No. 2013-152 authorizing the sale of property

 

(4)        Resolution No. 2013-146-R approving purchase agreement for property

 

(5)        Resolution No. 2013-154-R rejecting all proposals submits for the sale of property located at 1227 Hughes Road (old Fire Station No. 2 property)

 

E.         RECREATION

 

(1)        Resolution No. 2013-145-R authorizing the Mayor to enter into an agreement with Extreme Pyrotechnics, LLC for provision of fireworks display for July 4th celebration at Dublin Park

 

(2)        Resolution No. 2013-147-R awarding Bid No. MRD-02-13 to Printers Ink, LLC (doing business as Express Press) for the purchase of uniforms for the Recreation Department Program Division

 

F.          FIRE

 

(1)        Resolution No. 2013-148-R authorizing the Mayor to enter into lease-purchase arrangement with First Commercial Bank for the financing of vehicles for use by the Fire Department

 

G.         PUBLIC WORKS

 

(1)        Resolution No. 2013-153-R authorizing the purchase of radios from State Bid No. T-300 for use by the Public Works Department in the amount of $15,765.84 (to be paid from Municipal Government Capital Improvement Fund)

 

13.        MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

 

14.        ADJOURNMENT

 

Agenda Note:  It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting.  Also all attached documents are to be considered a draft until approved by Council.

 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.