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AGENDA

REGULAR MEETING NO. 2014-22-RG

OF THE CITY COUNCIL OF THE

CITY OF MADISON, ALABAMA

6:00 P.M.

MUNICIPAL COMPLEX

OCTOBER 27, 2014

 

 

1.         CALL TO ORDER

 

2.         INVOCATION                           Pastor Ryan Epps, CrossPointe Church 

 

3.         PLEDGE OF ALLEGIANCE

 

4.         ROLL CALL OF ELECTED GOVERNING OFFICIALS

 

5.         APPROVAL OF MINUTES

 

A.         Minutes No. 2014-20-RG, October 13, 2014

 

B.         Minutes No. 2014-13-WS, October 22, 2014

 

C.         Minutes No. 2014-21-SP, October 17, 2014

 

6.         PRESENTATION AND AWARDS

 

A.         Keith Bedsole, annual Madison City Disability Advocacy Board Employment Award in recognition of National Disability Employment Awareness Month

 

7.         PUBLIC COMMENTS

            (Will be limited to 5 minutes if on the agenda and 3 minutes otherwise)

 

8.         CONSENT AGENDA AND FINANCE COMMITTEE REPORT

 

A.               Regular and periodic bills to be paid

 

B.         Approval of the following Resolutions authorizing the purchase of items from the State Bid list and from North Alabama Cooperative Purchase Association Bids/RFP:

(1)        2014-239-R       State Bid No. T-019      Emergency Rations

(2)        2014-240-R       State Bid No. T-102      Incandescent, fluorescent lamps

(3)        2014-241-R       State Bid No. T-106      Tires

(4)        2014-242-R       State Bid No. T-129      Radio Equipment 800 MHZ

(5)        2014-243-R       State Bid No. T-133      Traffic control equipment

(6)        2014-244-R       State Bid No. T-155      Traffic marking materials

(7)        2014-245-R       State Bid No. T-190      Multi-function network devices

(8)        2014-246-R       State Bid No. T-191      Vehicles

(9)        2014-247-R       State Bid No. T-191L     Vehicles: law enforcement

(10)      2014-248-R       State Bid No. T-193      Truck:  1900 no. and above D/P GVWR

(11)      2014-249-R       State Bid No. T-193A    Trucks 8600-1900 GVWR

(12)      2014-250-R       State Bid No. T-195      Truck Bod 19000 no. and up D/P GVWR

(13)      2014-251-R       State Bid No. T-208      Ammunition

(14)      2014-252-R       State Bid No. T-226      Right-of-way mowers

(15)      2014-253-R       State Bid No. T-300      Two-way radios

(16)      2014-254-R       NACPA Bid No. 14-05   Law Enforcement Mobile IT equipment

(17)      2014-255-R       NACPA Bid No. 14-04   OEM auto parts

(18)      2014-256-R       NACPA Bid No. 14-02   Digital A/V Equipment & systems

(19)      2014-257-R       NACPA Bid No. 14-01   Vehicles

(20)      2014-258-R       NACPA Bid No. 11-2013           Paint and Painting supplies

(21)      2014-259-R       NACPA Bid No. 10-2013                    Public Safety supplies

(22)      2014-260-R       NACPA RFP No. 8-2013 Maintenance and support services

(23)      2014-261-R       NACPA Bid No. 9-2013 Copier

(24)      2014-262-R       NACPA Bid No. 7-2013 Tree Trimming and stump removal

(25)      2014-263-R       NACPA Bid No. 6-2013 Buses

(26)      2014-264-R       NACPA Bid No. 5-2013 Uniforms/floor mats

(27)      2014-265-R       NACPA Bid No. 4-2013 Cellular telephone service and equipment

(28)      2014-266-R       NACPA Bid No. 1-14-2  Turf and ground equipment

(29)      2014-267-R       NACPA Bid No. 2-2012-2 School specialty supplies

(30)      2014-268-R       NACPA Bid No. 1-2012-2 Tractors

(31)      2014-269-R       NACPA Bid No. 12-5     Disposal/recycling of obsolete electronics/IT equipment

(32)      2014-270-R       NACPA Bid No. 12-3-2011 Herbicides and Pesticides

(33)      2014-271-R       NACPA Bid No. 10-3-2011 Fuel and fuel management systems

(34)      2014-272-R       NACPA Bid No. 8-2-2011 Office supplies

(35)      2014-273-R       NACPA Bid No. 14-06   Janitorial Supplies

 

C.         Resolution No. 2014-278-R authorizing a travel advance in the amount of $229.50 each for Traci Sherman, Stephen McAulliffe and Daniel Weaver to attend Perfect Storm: A Victim?s Plea  Course in Pelham, Alabama (to be paid from departmental budget)

 

D.         Resolution No. 2014-279-R authorizing a travel advance in the amount of $168.50 for Mike Enfinger to attend Sexually Violent Crime: The Body as Evidence  course in Fairfax, Virginia (to be paid from departmental budget)

 

E.         Resolution No. 2014-280-R authorizing a travel advance in the amount of $122.50 for Stephen Reaves to attend Practical Homicide Investigations course in Phenix City, Alabama (to be paid from departmental budget)

 

F.          Resolution No. 2014-281-R declaring certain city property as surplus (equipment used by Public Works Department) and authorizing that it be sold through auction on GovDeals

 

G.         Resolution No. 2014-282-R declaring certain city property as surplus (furniture used by Public Works Department) and authorizing that it be sold through GovDeals or by consignment

 

H.         Approval of payment to Miller and Miller for pay request 6 on Madison Downtown

            Streetscape project (to be paid from 2013 Bond account)                     $336,793.13

 

I.          Approval of payment to RAM Tool for sod and straw purchased for Mose Chapel

            Road improvements (to be paid from 2013 Bond account)                          $725.00

 

J.          Approval of payment to Bradley Tank and Pipe for materials delivered for Mose

            Chapel Road improvements (to be paid from 2013 Bond account)            $7,316.00

 

K.         Approval of payment to Madison Utilities for replacing services at Mill Creek at

            Wall Triana (to be paid from 2013 Bond account)                                                               $1,216.17

 

L.          Approval of payment to ICA Engineering for engineering services for County

            Line Road project (to be paid from 2013 Bond account)                            $5,054.00

 

M.        Approval of payment to Littlejohn Engineering for CE and I services for Wall Triana

            Bridge project (to be paid from 2013 Bond account)                               $17,187.35

 

N.         Approval of payment to Madison County Commission for reimbursement of funds paid to

            SJ and L General Contractors for construction of Graphics Drive (to be paid from

            2013 Bond account)                                                                             $155,925.07

 

O.         Approval of payment to Madison County Commission District 2 for city share of

            2015 resurfacing (to be paid from Special Projects account)                  $194,060.86

 

P.         Approval of payment to Providence Associates LLC for professional fees in connection

            with the Madison Library project (to be paid from 2013 Bond account)     $6,225.00

 

9.         PRESENTATION OF REPORTS

 

A.               Mayor Troy Trulock

           

B.         Council District No. 1 Tim Holcombe

 

C.         Council District No. 2 Steve Smith

 

(1)        Resolution No. 2014-283-R authorizing and directing the Mayor to execute a Memorandum of Agreement with the City of Madison Board of Education

 

D.         Council District No. 3 D. J. Klein

 

E.                Council District No. 4 Mike Potter

 

F.                Council District No. 5 Tommy Overcash

 

G.               Council District No. 6 Gerald Clark

 

H.         Council District No. 7 Ronica Ondocsin

 

(1)        Human Resource Committee approvals

 

10.        BOARD/COMMITTEE APPOINTMENTS

 

11.        PUBLIC HEARINGS

 

A.         Request from Fresh Spirits, Inc. (doing business as: Fresh Spirits, Inc.) for an off-premise beer/wine/liquor license for their location at 12060 County Line Road, Suite E1

 

12.        DEPARTMENT REPORTS

 

A.         FINANCE

 

(1)        Resolution No. 2014-224-R authorizing and directing the Mayor to participate in the self-reporting of debt service issues to the Securities and Exchange Commission (SEC) under the Municipalities Continuing Disclosure Cooperation (MCDC) Initiative

 

(2)        Resolution No. 2014-225-R establishing policies and procedures to coincide with the requirements of the Municipalities Continuing Disclosure Cooperative (MCDC) Initiative as sanctioned by the Securities and Exchange Commission (SEC)

 

(3)        Proposed Ordinance No. 2014-222 amending Section 16-201(b) of the Code of Ordinances, City of Madison, Alabama, relating to financial condition and reserves (first reading)

 

B.         ENGINEERING

 

(1)        Proposed Ordinance No. 2014-213 levying storm water fees on parcels of property located within the corporate limits of the City of Madison (first reading 10.13.2014)

 

(2)        Resolution No. 2014-274-R authorizing and directing the Mayor to execute a supplemental agreement in the amount of $47,247.70 with Littlejohn Engineering for additional CE and I services for ALDOT project: Wall Triana Bridge Replacement (funding from 2013 Bond Account)

 

(3)        Resolution No. 2014-275-R authorizing and directing the Mayor to execute an agreement in the amount of $630,405.67 with Littlejohn Engineering for construction-engineering-inspection services for additional lanes for County Line Road from Madison Boulevard to US Highway 72 (ALDOT Project No. ACAA60220-ATRP (001)) (funding from 2013 Bond Account)

 

(4)        Resolution No. 2014-276-R authorizing and directing the Mayor to execute an agreement between the City of Madison and Alabama Department of Transportation for preliminary engineering for Project NHF-0002 (566) Additional lanes on US Hwy. 72 from County Line Road to Providence Main in the City of Madison and City of Huntsville (approximate cost $476,000, funding from 2013 Bond Account)

 

(5)        Resolution No. 2014-277-R authorizing and directing the Mayor to execute a Memorandum of Agreement with Madison County for work on Shelton Road

 

C.         PLANNING

 

(1)        Proposed Ordinance No. 2014-238 vacating two utility and drainage easements lying within Lots 8 and 9 of the Carriage Hill Subdivision (first reading)

 

D.         FIRE

 

(1)        Resolution No. 2014-237-R authorizing the purchase of E-ONE eMax Rescue Pumper apparatus in the amount of $545,496.00 (funding from departmental capital outlay budget)

 

E.         LEGAL

 

(1)        Proposed Ordinance No. 2014-218 amending Section 32-131 of the Code of Ordinances of the City of Madison relating to parking (first reading 10.13.2014)

 

(2)        Proposed Ordinance No. 2014-219 granting to Contact Network, LLC d.b.a. Inline, a non-exclusive franchise for telecommunications services for the purpose of providing telecommunications transmission capacity to the City of Madison (first reading 10.13.2014)

 

13.        MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

14.        ADJOURNMENT

Agenda Note:  It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting.  Also all attached documents are to be considered a draft until approved by Council.

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.


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