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AGENDA

REGULAR MEETING NO. 2014-19-RG

OF THE CITY COUNCIL OF THE

CITY OF MADISON, ALABAMA

6:00 P.M.

MUNICIPAL COMPLEX

SEPTEMBER 22, 2014

 

 

1.         CALL TO ORDER

 

2.         INVOCATION               Deacon Greg Thompson, St. John the Baptist Catholic Church

 

3.         PLEDGE OF ALLEGIANCE

 

4.         ROLL CALL OF ELECTED GOVERNING OFFICIALS

 

5.         APPROVAL OF MINUTES

 

A.         Minutes No. 2014-18-RG, September 8, 2014

 

6.         PRESENTATION AND AWARDS

 

A.         Presentation of Proclamation declaring October 21, 2014 as Special Olympics Day

 

B.         Presentation of Proclamation declaring October 21, 2014 as Jumpstart Read for the Record Day

 

C.         Presentation of Family of the Year

 

D.         Presentation of EFO Certification to Jeff Birdwell of the Fire Department

 

E.         Presentation of funds to the Bob Jones High School Culinary Department from MadFood event held by the      Madison Chamber of Commerce

 

7.         PUBLIC COMMENTS

            (Will be limited to 5 minutes if on the agenda and 3 minutes otherwise)

 

A.         Debbie Overcash, Madison Street Festival Chair, update on the Street Festival

 

8.         CONSENT AGENDA AND FINANCE COMMITTEE REPORT

 

A.               Regular and periodic bills to be paid

 

B.         Resolution No. 2014-203-R declaring certain city property (8 conference chairs from HR Dept.) as surplus and of negligible value and authorizing for the disposal of the property

 

C.         Resolution No. 2014-206-R declaring certain city property (Dell Desktop Printer 1710 from City Clerk Dept.) as surplus and of negligible value and authorizing for the disposal of the property

D.         Approval of payment to Reed Contracting Services for asphalt supplied

            for trench failure repairs at Spencer Green and Wall Triana Highway

            (to be paid from Madison Utilities Forbearance funds)                                   $87.32

 

E.         Approval of payment to Heritage Propane for propane supplied

            for trench failure repairs (to be paid from Madison Utilities Forbearance funds)                                                                                                                  $207.31

 

F.          Approval of payment to Heritage Propane for propane supplied

            for trench failure repairs at Westminster Way (to be paid from Madison Utilities

            Forbearance funds)                                                                                       $99.60

 

G.         Approval of payment to Madison County Commission, District 2, for repaving of

            Lakeshore Drive, Lakeview Circle and Lakeshore Circle (to be paid from 4 Cent Gas

            Tax account)                                                                                          $63,099.84

 

H.         Approval of payment to Sansom Equipment Co. for Pro Patch Pothole Patcher for

            Public Works Department (to be paid from Madison Utilities Forbearance funds)                                                                                                            $157,743.70

 

I.          Approval of payment to Woody Anderson Ford for Ford F-450 for Public Works

            Department (to be paid from Public Works FY2014 Capital budget)         $33,707.00

 

J.          Approval of partial payment to Midsouth Paving, Inc. for Bid No. 2014-006-ITB

            Neighborhood Roadway Maintenance Phase I (to be paid from Half-Cent Sales

            Tax account)                                                                                        $175,565.56

 

K.         Approval of payment to Ram Tool for silt fencing purchased for Mose Chapel

            Road improvements (to be paid from 2013-A Bond account)                       $215.40

 

L.          Approval of payment to Madison County Commission for reimbursement of funds

            paid to SJ and L for construction of Graphics Drive (to be paid from 2013-A Bond

            account)                                                                                               $269,393.20

 

M.        Approval of payment to B and G Equipment and Supply for one-day rental of trencher

            for Mose Chapel Road improvements (to be paid from 2013-A Bond account)                                                                                                                  $204.00

 

N.         Approval of payment to ICA Engineering, Inc. for CE and I services related to County

            Line Road Phase I improvements (to be paid from 2013-A Bond account)                                                                                                              $12,455.00

 

O.         Approval of payment to ICA Engineering, Inc. for engineering design related to

            County Line Road Phase II improvements (to be paid from 2013-A Bond account)                                                                                                               $5,054.00

 

P.         Approval of payment to Littlejohn (a GW Jones Company) for CE and I services

            related to Wall Triana bridge replacement (to be paid from 2013-A Bond account)                                                                                                              $19,005.79

 

Q.         Approval of payment to Littlejohn (a GW Jones Company) for engineering design

            related to Balch Road improvements (to be paid from 2013-A Bond account)                                                                                                               $2,629.89

 

R.         Approval of final payment to SJ and L General Contractor, LLC for Bradford Creek

            Greenway construction (to be paid from 2013-A Bond account)              $27,500.74

 

 

 

 

 

9.         PRESENTATION OF REPORTS

 

A.               Mayor Troy Trulock

           

(1)        Approval of funding in an amount not to exceed $3,600 for the Veterans Day Breakfast (to be paid from Mayors Special Project budget)

 

B.         Council District No. 1 Tim Holcombe

 

            (1)        Proposed Ordinance No. 2014-198 restricting the use of certain revenues collected by the City                             (first reading:  suspension of rules requested)

 

            (2)        Proposed Ordinance No. 2014-199 adopting the annual operating budget for the City for fiscal year                      beginning October 1, 2014 and ending September 30, 2015, and adopting policies for the                          implementation            of said budget (first reading:  suspension of rules requested)

 

C.         Council District No. 2 Steve Smith

 

D.         Council District No. 3 D. J. Klein

 

E.                Council District No. 4 Mike Potter

 

F.                Council District No. 5 Tommy Overcash

 

G.               Council District No. 6 Gerald Clark

 

H.         Council District No. 7 Ronica Ondocsin

 

10.        BOARD/COMMITTEE APPOINTMENTS

 

11.        PUBLIC HEARINGS

 

A.         Proposed Ordinance No. 2014-163 zoning certain property located at 501 Stella Drive as R-1B as requested by Barbara Biles, Executor of the Estate of Margaret A. Coefer

 

B.         Proposed Ordinance No. 2014-166 rezoning certain property located generally south of Hardiman Road and east of Segers Road from AG to R-3A as requested by Lou Ann Atkinson, Thomas D. Adkinson and Big Acres, LLC

 

C.         Proposed Ordinance No. 2014-168 rezoning certain property located at 10304 Segers Road from AG to R-3A as requested by Ralph C. and Carol W. Kimball

 

D.         Proposed Ordinance No. 2014-160 rezoning certain property located north of Powell Road and west of Burgreen Road from AG to R-3A as requested by Mungo Homes of Alabama

 

12.        DEPARTMENT REPORTS

 

A.         PLANNING

 

(1)        Proposed Ordinance No. 2014-188 assenting to the annexation of certain property (approximately 59 acres) located at the northwest corner of Powell and Burgreen Roads as requested by Mungo Homes of Alabama, Inc. (first reading 09/08/2014)

 

(2)        Proposed Ordinance No. 2014-187 assenting to the annexation of certain property located at 501 Stella Drive as requested by Barbara Biles executor of Margaret A. Coefer Estate (first reading 09/08/2014)

 

 

(3)        Proposed Ordinance No. 2014-189 vacating a landscape easement along County Line Road (from 50 to 20 feet) and along Watterson Way (50 to 30 feet) as requested by the potential buyer (first reading 09/08/2014)

 

(4)        Resolution No. 2014-204-R approval of professional services agreement with Turner Construction for construction management of library project

 

B.         REVENUE

 

(1)        Proposed Ordinance No. 2014-202 exempting certain covered items from the municipal sales and use tax during the Severe Weather Sales Tax Holiday  for the period of February 20, 2015 through February 22, 2015 (first reading)

 

C.         ENGINEERING

 

(1)        Resolution No. 2014-207-R rescinding and replacing Resolution No. 2010-08-R and authorizing the Mayor to enter into a new rental agreement providing offsite storage for the Planning, Engineering and Building Departments; further authorizing after-hours point of contact

 

D.         LEGAL

 

(1)        Proposed Ordinance No. 2014-193 relating to trash fees (first reading 09/08/2014)

 

13.        MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

 

14.        ADJOURNMENT

 

Agenda Note:  It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting.  Also all attached documents are to be considered a draft until approved by Council.

 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.


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