AGENDA

REGULAR MEETING NO. 2014-06-RG

OF THE CITY COUNCIL OF THE

CITY OF MADISON, ALABAMA

6:00 P.M.

MUNICIPAL COMPLEX

MARCH 10, 2014

 

1.         CALL TO ORDER

 

2.         INVOCATION                           Pastor Angelia Waite, Restoration Church

 

3.         PLEDGE OF ALLEGIANCE

 

4.         ROLL CALL OF ELECTED GOVERNING OFFICIALS

 

5.         APPROVAL OF MINUTES

 

A.         Minutes No. 2014-05-RG, February 24, 2014

 

B.         Minutes No. 2014-03-WS, February 19, 2014

 

6.         PRESENTATION AND AWARDS

 

A.         Susie Masotti, Executive Director of Madison Chamber of Commerce, presentation of check for the Mayoral Scholarship

 

7.         PUBLIC COMMENTS

            (Will be limited to 5 minutes if on the agenda and 3 minutes otherwise)

 

8.         CONSENT AGENDA AND FINANCE COMMITTEE REPORT

 

A.               Regular and periodic bills to be paid

 

B.         Acceptance of donation of 2014 Polaris Ranger Crew 900 (value $23,306.05) and utility trailer (value $1,025) from Madison County Commissioner Steve Haraway (to be used by Fire Dept.)

 

C.         Acceptance of donation in the amount of $150 from Eva Bank (to be deposited into Fire Department Donation account)

 

D.         Acceptance of donation in the amount of $69.98 from Chambers Bottling (to be deposited onto Fire Department Donation Account)

 

E.         Approval of payment to Jake Marshall Service, Inc. for work completed on

            City Hall HVAC system (to be paid from 2013 Bond Account)                  $46,740.00

 

F.          Acceptance of appropriation from Madison County Commissioner Steve Haraway on behalf of the Madison Chamber of Commerce in the amount of $1,500 for Connect 2014 (to be forwarded to Madison Chamber of Commerce)

 

G.         Resolution No. 2014-43-R approving a travel advance in the amount of $260.50 each for John Hamilton and Jesse Scroggin to attend USPCA Region 22 Certification Course in Rome, Georgia (to be paid from department budget)

 

H.         Resolution No. 2014-44-R approving a travel advance in the amount of $76.50 each for Adam Beasley, Teresa Taylor-Duncan and Tanner Ward to attend Vice Crimes & Human Trafficking Investigation Course in Tuscaloosa, Alabama (to be paid from department budget)

 

I.          Approval of payment to ABC Cutting Contractors for work completed on

            Pension Row Improvement project (to be paid from 2013 Bond account)    $250.00

 

J.          Approval of payment to ICA Engineering for construction engineering and

            Inspection services for Old Madison Pike resurfacing project (to be paid from

            2013 Bond account)                                                                               $36,745.62

 

K.         Approval of payment to ICA Engineering for construction engineering and

            Inspection services for County Line Road Improvements Phase I (to be paid from

            2013 Bond account)                                                                             $189,090.00

 

L.          Approval of payment to Isbell Ready Mix, Inc. for concrete delivery for Pension

            Row project (to be paid from 2013 Bond account)                                       $211.00

 

M.        Approval of payment to CDG for professional services for Madison Downtown

            Streetscape project (to be paid from 2013 Bond account)                         $2,450.00

 

9.         PRESENTATION OF REPORTS

 

A.               Mayor Troy Trulock

 

B.         Council District No. 1 Tim Holcombe

 

C.         Council District No. 2 Steve Smith

 

D.         Council District No. 3 D. J. Klein

 

E.                Council District No. 4 Mike Potter

 

F.                Council District No. 5 Tommy Overcash

 

G.               Council District No. 6 Gerald Clark

 

H.         Council District No. 7 Ronica Ondocsin

 

10.        BOARD/COMMITTEE APPOINTMENTS

 

11.        PUBLIC HEARINGS

 

12.        DEPARTMENT REPORTS

 

A.         PUBLIC WORKS

 

(1)        Resolution No. 2014-37-R approving Commercial Aid-to-Construction with Huntsville Utilities in the amount of $267 for street light between 685 and 687 Crestview Drive (to be paid from departmental budget)

 

(2)        Resolution No. 2014-38-R approving Commercial Aid-to-Construction with Huntsville Utilities in the amount of $242 for street light between 682 and 684 Cambridge Drive (to be paid from departmental budget)

 

B.         PLANNING

 

(1)        Resolution No. 2014-39-R approving the renewal of a consultant services agreement with Retail Strategies, LLC (amount of contract $14,000, to be paid from departmental budget)

 

(2)        Proposed Ordinance No. 2014-21 assenting to the annexation of certain property owned by Linda B. Haney and located west of Burgreen Road and north of Powell Road (first reading)

 

(3)        Resolution No. 2014-40-R accepting into public use and maintenance the subdivision improvements for Burgreen Place, Phase I

 

(4)        Resolution No. 2014-41-R approving an agreement with Norfolk Southern Railroad to conduct surface work within the railroad right-of-way (amount of contract $4,000, to be paid from 2013 Bond account)

 

(5)        Resolution No. 2014-42-R authorizing the Mayor to enter into agreement with CDG Engineering to conduct Downtown Phase II construction observation and administration work (to be paid from 2013 Bond account)

 

(6)        Resolution No. 2014-45-R accepting into public use and maintenance the subdivision improvements for Applewood Subdivision

 

C.         FIRE

 

(1)        Resolution No. 2014-46-R authorizing the Mayor to enter into an agreement for emergency repairs to the HVAC system at Fire Station No. 1 in an amount not to exceed $115,000 (funding from General Fund Contingency fund)

 

 

D.         ENGINEERING

 

(1)        Resolution No. 2014-47-R authorizing Mayor to execute Letter of Engagement with Balch and Bingham, LLP for ADEM permit needs

 

13.        MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

 

14.        ADJOURNMENT

 

Agenda Note:  It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting.  Also all attached documents are to be considered a draft until approved by Council.

 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.