AGENDA

REGULAR MEETING NO. 2014-14-RG

OF THE CITY COUNCIL OF THE

CITY OF MADISON, ALABAMA

6:00 P.M.

MUNICIPAL COMPLEX

JULY 14, 2014

 

1.         CALL TO ORDER

 

2.         INVOCATION                          Pastor Angela Dollar, Restoration Church

 

3.         PLEDGE OF ALLEGIANCE

 

4.         ROLL CALL OF ELECTED GOVERNING OFFICIALS

 

5.         APPROVAL OF MINUTES

 

A.         Minutes No. 2014-13-RG, June 23, 2014

 

6.         PRESENTATION AND AWARDS

 

7.         PUBLIC COMMENTS

            (Will be limited to 5 minutes if on the agenda and 3 minutes otherwise)

 

8.         CONSENT AGENDA AND FINANCE COMMITTEE REPORT

 

A.               Regular and periodic bills to be paid

 

B.         Acceptance of donations in the amount of $194.00 for use by Fire Department (to be deposited into Fire Department Donations Account)

 

C.         Resolution No. 2014-139-R to provide for the disposition of personal property of negligible value formerly used by the Recreation Department (Dishwasher M-5HW/180 Booster)

 

D.         Approval of payment to Vulcan Materials, Inc. for materials supplied for

            trench repairs (to be paid from Madison Utilities Forbearance fund)    $2.412.33

 

E.         Approval of payment to Heritage Propane for materials supplied for

            trench repairs on Jetplex Circle (to be paid from Madison Utilities

            Forbearance fund)                                                                                      $66.48

 

F.         Approval of payment to Heritage Propane for materials supplied for

            trench repairs in Ashley Green (to be paid from Madison Utilities

            Forbearance fund)                                                                                      $44.41

 

G.         Approval of payment to Heritage Propane for materials supplied for

            trench repairs (to be paid from Madison Utilities Forbearance fund)         $99.60

 

H.         Approval of payment to Reed Contracting Services for materials supplied

            for trench repairs in Ashley Green (to be paid from Madison Utilities

            Forbearance fund)                                                                                    $118.59

 

I.          Approval of payment to Reed Contracting Services for materials supplied

            for trench repairs (to be paid from Madison Utilities Forbearance fund)  $496.19

 

J.          Approval of payment to MidSouth Paving, Inc. for Bid 2014-004-ITB for

            Pension Row resurfacing (to be paid from 2013-A Bond Account)     $73,280.11

 

K.         Approval of payment to J. W. Kennedy for construction staking at Mose

            Chapel Park (to be paid from 2013-A Bond Account)                           $2,940.00

 

L.         Approval of payment to J. W. Kennedy for topographical survey for

            Portal Lane detention pond (to be paid from 2013-A Bond Account)  $3,780.00

 

M.        Approval of payment to Bobcat of Huntsville for 7-day rental of sod

            layer for Pension Row improvements (to be paid from 2013-A Bond

            Account)                                                                                                   $300.00

 

N.        Approval of payment to Turfgrass of Tennessee for Bermuda sod for

            Pension Row improvements (to be paid from 2013-A Bond Account) $3,792.60

 

O.        Approval of payment to Lowes for mailbox and post for 4849 Wall

            Triana Highway for Wall Triana bridge replacement over Mill Creek

            (to be paid from 2013-A Bond Account)                                                   $41.82

 

P.         Approval of payment to Hanson Pipe and Precast, Inc. for concrete

            pipe and flared end sections for detention pond modifications (to be

            paid from 2013-A Bond Account)                                                         $4,508.00

 

 

 

Q.        Approval of payment to Y and S Paving, Inc. for installation of sidewalk

            and two driveways in relation to Pension Row improvements (to be

            paid from 2013-A Bond Account)                                                         $3,230.00

 

R.         Approval of payment to Madison County Commission for reimbursement

            of payments made for construction to-date on Graphics Road (to be

            paid from 2013-A Bond Account)                                                     $181,088.00

 

S.         Approval of payment to Littlejohn, a G. W. Jones and Sons Co., for  

            C E and I services to-date related to Wall Triana bridge replacement over 

            Mill Creek (to be paid from 2013-A Bond Account)                            $14,951.22

 

T.         Approval of payment to ICA Engineering for revision of County Line

            Road Phase II construction plans (to be paid from 2013-A Bond Account)                                                                                                            $12,895.00

 

U.         Approval of payment to Reed Contracting Services for materials supplied

            for trench repairs at Cambridge and Oakland Trace (to be paid from

            Madison Utilities Forbearance fund)                                                           $83.78

 

V.         Approval of payment to Reed Contracting Services for materials supplied

            for trench repair for Sarah Hughes (to be paid from Madison Utilities

            Forbearance fund)                                                                                      $40.71

 

W.        Acceptance of appropriation in the amount of $1,500.00 from State

            Representative Mike Ball for commercial sink and its installation at

            Madison Senior Center (to be deposited into Recreation Donations

            Account)                                                                                                $1,500.00                                                                                                                                                                                                                                                         

9.         PRESENTATION OF REPORTS

 

A.               Mayor Troy Trulock

 

B.         Council District No. 1 Tim Holcombe

 

(1)        Resolution No. 2014-110-R authorizing the Mayor to execute single advisory contract with Morgan Stanley Smith Barney, LLC, and Jeffery and Sons for investment advisory services and depository of funds

 

(2)        Resolution No. 2014-111-R designating Morgan Stanley Smith Barney, LLC as depository for certain City funds, and further designating authorized signatures on said account

 

(3)        Approval of expenditure from Council Special Projects line item in an amount not to exceed $5,000 for storm water fee evaluation

 

C.         Council District No. 2 Steve Smith

 

D.         Council District No. 3 D. J. Klein

 

E.                Council District No. 4 Mike Potter

 

F.                Council District No. 5 Tommy Overcash

 

G.               Council District No. 6 Gerald Clark

 

H.         Council District No. 7 Ronica Ondocsin

 

(1)        Proposed Ordinance No. 2014-137 to amend Personnel Policies and Procedures:  (Section 3: Service Categories and Probationary Period) and (Section 12: Compensation and Benefits) (first reading) (suspension of rules requested)

 

10.       BOARD/COMMITTEE APPOINTMENTS

 

11.       PUBLIC HEARINGS

 

A.         Proposed Ordinance No. 2014-90 rezoning certain property located generally north of Bradley Street, east of Allen Street and west of Maple Street, including several on Main Street, Church Street and Sullivan Street from B-2, Community Commercial District to B-1, Neighborhood Commercial District (first reading 05/27/2014)

 

12.       DEPARTMENT REPORTS

 

A.         ENGINEERING

 

(1)        Proposed Ordinance No. 2014-102 amending Code Section 32-90 relating to U-turns; and Section 32-95 relating to speeds at intersections and railway crossings (first reading 06/23/2014)

 

(2)        Proposed Ordinance No. 2014-106 amending Code Section 30-3 relating to obstructing ditches (first reading 06/23/2014)

 

(3)        Resolution No. 2014-133-R to conditionally award bid for Neighborhood Roadway Maintenance, Phase I (No. 2014-006-ITB) to MidSouth Paving, Inc.

 

(4)        Resolution No. 2014-135-R accepting into public use and maintenance the subdivision improvements for Bakers Farm

 

(5)        Resolution No. 2014-136-R rescinding Resolution No. 2014-101-R and authorizing execution of new Memorandum of Agreement with Madison County Commission for resurfacing of Sullivan Street, Lakeview Circle, Lakeshore Drive and Lakeshore Circle

 

B.         PLANNING

 

(1)        Proposed Ordinance No. 2014-122 assenting to the annexation of certain property located at 11042 Morris Drive as requested by Gifford Wilson Lee, III and Michelle Louise Lee (first reading)

 

(2)        Proposed Ordinance No. 2014-123 assenting to the annexation of certain property located at 215 Skyline Drive as requested by Philip E. and Michelle L. Kovacs (first reading)

 

C.         RECREATION

 

(1)        Resolution No. 2014-107-R authorizing approval of agreement with WOW Business for Wi-Fi internet access at Madison Senior Center (to be paid from Asbury Thrift Store donation)

 

(2)        Resolution No. 2014-134-R authorizing the execution of Contractor Service Agreement with Chris Tree Service regarding tree and limb removal at Dublin Park and 717 Crestview Drive

 

(3)        Approval of payment to Chris Tree Service in the amount of $2,000.00 for tree removal services (to be paid from Contingency Fund)

 

D.         PUBLIC WORKS

 

(1)        Resolution No. 2014-138-R authorizing municipal purchases through the National IPA Cooperative Purchasing Program

 

(2)        Resolution No. 2014-132-R authorizing purchase of Dingo TX 525 Wide Track through the National IPA Purchasing Program (funding from departmental budget)

 

E.         ECONOMIC DEVELOPMENT

 

(1)        Resolution authorizing the formation of Town Madison Cooperative District

 

(2)        Resolution authorizing the execution of Town Madison Cooperative District Funding Agreement

 

13.       MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

 

14.       ADJOURNMENT

 

Agenda Note:  It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting.  Also all attached documents are to be considered a draft until approved by Council.

 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.