AGENDA

REGULAR MEETING NO. 2014-15-RG

OF THE CITY COUNCIL OF THE

CITY OF MADISON, ALABAMA

6:00 P.M.

MUNICIPAL COMPLEX

JULY 28, 2014

 

1.         CALL TO ORDER

 

2.         INVOCATION              Mike Nevin of CrossPointe Church

 

3.         PLEDGE OF ALLEGIANCE

 

4.         ROLL CALL OF ELECTED GOVERNING OFFICIALS

 

5.         APPROVAL OF MINUTES

 

A.         Minutes No. 2014-14-RG, July 14, 2014

 

6.         PRESENTATION AND AWARDS

 

A.         Presentation by the Young Mens Christian Association (YMCA) related to their annual appropriation from the City

 

B.         Presentation of Executive Fire Officer Certification to Deputy Fire Chief Jeff Birdwell

 

7.         PUBLIC COMMENTS

            (Will be limited to 5 minutes if on the agenda and 3 minutes otherwise)

 

A.         Rob Adams, discussion with Council regarding creation of a business accelerator in Madison

 

8.         CONSENT AGENDA AND FINANCE COMMITTEE REPORT

 

A.               Regular and periodic bills to be paid

 

B.         Acceptance of donation in the amount of $20.00 for use by Fire Department (be be deposited into Fire Department Donations Account)

 

C.         Approval of payment to CDG for professional services rendered for Downtown

            Streetscape Phases II and III (Invoice No. 7) (to be paid from 2013 Bond

            Account)                                                                                              $14,882.40

 

D.         Approval of payment to CDG for professional services rendered for Downtown

            Streetscape Phases II and III (Invoice No. 8) (to be paid from 2013 Bond

            Account)                                                                                                $7,441.20

 

E.         Approval of payment to KPS Group for professional services rendered for

            Madison Parks and Recreation Master Plan (Invoice No. 8) (to be paid from

            2013 Bond Account)                                                                                $930.00

 

F.         Acceptance of donation in the amount of $500.00 from HSV Evening Optimist Club for SRO to use for Too Good for Drugs Program (to be deposited into Police Donations Account)

           

G.         Resolution No. 2014-145-R approving a travel advance in the amount of $260.50 for Sgt. Lamar Anderson to attend 2014 SLEDS Conference in Florence, Alabama (to be paid from department budget)

 

H.         Resolution No. 2014-148-R declaring certain city property formerly used by the Finance Department as surplus and authorizing that it be sold through auction on GovDeals

 

I.          Resolution No. 2014-149-R approval of aid-to-construction quote in the amount of $47,489 with Huntsville Utilities for Downtown Streetscape Improvements Phase II (to be paid from 2013 Bond Account)

 

J.          Approval of payment to KPS Group for work completed on Downtown

            Streetscape Improvement Phase II (to be paid from 2013 Bond Account)                                                                                                              $6,400.00

 

K.         Approval of payment to Reed Contracting Services for supplies needed for

            trench repair on Morning Vista (to be paid from Madison Utilities forbearance

            funds)                                                                                                         $67.26

 

L.         Approval of payment to Heritage Propane for supplies needed for trench

            repair on Morning Vista (to be paid from Madison Utilities forbearance

            funds)                                                                                                         $74.38

 

M.        Approval of payment to Reed Contracting Services for supplies needed for

            trench repairs on Eastfield (to be paid from Madison Utilities forbearance

            funds)                                                                                                         $73.75

 

N.        Approval of payment to Reed Contracting Services for supplies needed for

            trench repairs on Equestrian (to be paid from Madison Utilities forbearance

            funds)                                                                                                         $95.58

 

O.        Approval of payment to Reed Contracting Services for supplies needed for

            trench repairs on Glen Ives (to be paid from Madison Utilities forbearance

            funds)                                                                                                    $1,675.01

 

P.         Approval of payment to Heritage Propane for supplies needed for trench

            repair on Glen Ives, Yorkshire, etc. (to be paid from Madison Utilities forbearance

            funds)                                                                                                         $36.43

 

Q.        Approval of payment to Madison County Commission District 2 for

            Sullivan Street paving (to be paid from 4 Cent Gas Tax)                   $186,184.79

 

R.         Approval of payment to Madison County Commission for work completed

            on Graphics Road (to be paid from 2013 Bond account)                   $69,908.45

 

S.         Approval of payment to Limestone County Farmers Co-Op for materials

            needed for Pension Row project (to be paid from 2013 Bond account)  $519.60

 

T.         Approval of payment to Land Design Solution, Inc. for professional services

            performed on Bradford Creek Greenway (to be paid from 2013 Bond account)                                                                                                              $5,171.75

 

U.         Approval of payment to Madison County Commission for June fuel usage on

            Mose Chapel Road Improvements (to be paid from 2013 Bond account)                                                                                                              $1,099.25

 

V.         Approval of payment to Environmental Systems Corporation for work completed

            on Fire Station No. 1 HVAC (to be paid from General Fund contingency)                                                                                                            $92,159.44

 

W.        Approval of payment to Environmental Systems Corporation for work completed

            on Fire Station No. 1 HVAC (to be paid from General Fund contingency)                                                                                                            $36,964.97

 

X.         Approval of payment to Pinnacle Networx for equipment needed for Police

            vehicle laptop installation (to be paid from General Fund contingency)                                                                                                            $12,197.50

 

Y.         Approval of payment to Miller and Miller for construction work completed on

            Downtown Streetscape project (to be paid from 2013 Bond account)                                                                                                          $132,679.52

 

Z.         Approval of payment to Miller and Miller for construction work completed on

            Downtown Streetscape project (to be paid from 2013 Bond account)                                                                                                          $214,166.80

 

9.         PRESENTATION OF REPORTS

 

A.               Mayor Troy Trulock

           

(1)        Resolution No. 2014-144-R authorizing Mayor to execute agreement with the Young Mens Christian Association (YMCA) for agency services related to their annual appropriation from the City ($25,000)

 

B.         Council District No. 1 Tim Holcombe

 

C.         Council District No. 2 Steve Smith

 

D.         Council District No. 3 D. J. Klein

 

E.                Council District No. 4 Mike Potter

 

F.                Council District No. 5 Tommy Overcash

 

G.               Council District No. 6 Gerald Clark

 

H.         Council District No. 7 Ronica Ondocsin

 

(1)        Resolution No. 2014-154-R approving changes to the Classification Plan

 

10.       BOARD/COMMITTEE APPOINTMENTS

 

A.         Appointments to Construction Board of Appeals

 

11.       PUBLIC HEARINGS

 

A.         Request from OBriens Gateway Solutions LLC (doing business as: Cork and Crust Pizzeria) for an on-premise beer, wine & liquor license for their location at 12120-A County Line Road, Madison, Alabama, 35756

 

B.         Proposed Ordinance No. 2014-113 zoning certain property located at 11042 Morris Drive to R-1A, Low Density Residential District as requested by Gifford Wilson Lee, III and Michelle Louise Lee (first reading 06/23/2014)

 

C.         Proposed Ordinance No. 2014-115 zoning certain property located at 215 Skyline Road to R-1B, Low Density Residential District as requested by Philip E. and Michelle L. Kovacs (first reading 06/23/2014)

 

D.         Proposed Ordinance No. 2014-129 repealing and replacing Section 4-12 Traditional Neighborhood Development (TND) District of the Zoning Ordinance of the City of Madison, Alabama (first reading 06/23/2014)

 

E.         Proposed Ordinance No. 2014-119 rezoning certain properties located south of Huntsville Browns Ferry Road and east of Bowers Road from AG, Agricultural District and B-2, Community Commercial District to TND, Traditional Neighborhood Development District as requested by Ron Roberts, David Slyman and Todd Slyman (first reading 06/23/2014)

 

F.         Proposed Ordinance No. 2014-117 rezoning certain properties located at the northeast corner of Wall-Triana Highway and Browns Ferry Road from R-2, Medium Density Residential District to B-2, Community Commercial District as requested by The Sembler Company (first reading 06-23-2014)

 

12.       DEPARTMENT REPORTS

 

A.         PLANNING

 

(1)        Proposed Ordinance No. 2014-122 assenting to the annexation of certain property located at 11042 Morris Drive as requested by Gifford Wilson Lee, III and Michelle Louise Lee (first reading 07/14/2014)

 

(2)        Proposed Ordinance No. 2014-123 assenting to the annexation of certain property located at 215 Skyline Drive as requested by Philip E. and Michelle L. Kovacs (first reading 07/14/2014)

 

(3)        Resolution No. 2014-152-R setting a public hearing on Proposed Ordinance No. 2014-153 approving changes to the Zoning Ordinance (first publication 08/06/2014, synopsis 08/13/2014, public hearing 09/08/2014)

 

(4)        Resolution No. 2014-155-R authorizing and directing the Mayor to enter into an amended professional services agreement with Red Sage Communications, Inc.

 

(5)        Resolution No. 2014-156-R authorizing and directing the Mayor to enter into a website development agreement with Red Sage Communications, Inc.

 

B.         PUBLIC WORKS

 

(1)        Resolution No. 2014-143-R amending Resolution No. 2014-70-R regarding the Citys agreement with ALDOT for improvement of the appearance of public right-of-way along I-565 and Wall Triana Interchange

 

C.         ENGINEERING

 

(1)        Resolution No. 2014-142-R accepting into public use and maintenance the subdivision improvements for West Haven Subdivision, Phase 3

 

(2)        Resolution No. 2014-146-R approving Amendment No. 4 to the City of Madisons Schedule of Capital Improvement Projects

 

D.         FIRE

 

(1)        Resolution No. 2014-147-R approving renewal of technical support agreement with Physio Control (funding from departmental budget)

 

E.         INFORMATION TECHNOLOGY

 

(1)        Resolution No. 2014-150-R approval of fiber optic agreement

 

13.       MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

 

14.       ADJOURNMENT

 

Agenda Note:  It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting.  Also all attached documents are to be considered a draft until approved by Council.

 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.