AGENDA

REGULAR MEETING NO. 2014-08-RG

OF THE CITY COUNCIL OF THE

CITY OF MADISON, ALABAMA

6:00 P.M.

MUNICIPAL COMPLEX

APRIL 14, 2014

 

1.         CALL TO ORDER

 

2.         INVOCATION                          Pastor Josh Hudson, Restoration Church

 

3.         PLEDGE OF ALLEGIANCE

 

4.         ROLL CALL OF ELECTED GOVERNING OFFICIALS

 

5.         APPROVAL OF MINUTES

 

A.         Minutes No. 2014-07-RG, March 24, 2014

 

B.         Minutes No. 2014-04-WS, March 19, 2014

 

6.         PRESENTATION AND AWARDS

 

A.         Presentation of Proclamation by Mayor Trulock declaring the week of April 13-19, 2014 as National Library Week in the City of Madison

 

B.         Presentation of Library Poster contest winners

 

C.         Presentation of Proclamation by Mayor Trulock declaring the month of April 2014 as Donate Life Month in the City of Madison

 

D.         Presentation by Madison County Commission Chairman, Dale Strong, regarding Kids Kingdom

 

7.         PUBLIC COMMENTS

            (Will be limited to 5 minutes if on the agenda and 3 minutes otherwise)

 

8.         CONSENT AGENDA AND FINANCE COMMITTEE REPORT

 

A.               Regular and periodic bills to be paid

 

B.         Acceptance of donation of eight (8) large folding tables with a value of $100 each from the Madison Street Festival Committee for use by the Recreation Department

 

C.         Resolution No. 2014-57-R authorizing a travel advance in the amount of $76.50 for Al Bryan to attend Alabama Gang Investigators Association Annual Conference

 

D.         Acceptance of donation in the amount of $500 from Alabama Telco Credit Union to be used for City Easter Egg hunt (to be deposited into Recreation Donation Account)

 

E.         Approval of payment to Reed Contracting Services for asphalt needed for

            trench repairs at 107 Jet Plex and 605 Walton Drive (to be paid from

            Madison Utilities forbearance funds)                                                        $340.43

 

F.         Approval of payment to Heritage Propane for supplies needed for trench

            repairs (to be paid from Madison Utilities forbearance funds)                   $26.71

 

G.         Resolution No. 2014-66-R declaring certain city property as surplus (2 16-foot tandem axle trailers) formerly used by the Public Works Department as surplus and authorizing that they be sold through auction on GovDeals

 

H.         Approval of payment to Madison County Commission for construction

            performed by SJ and L General Contractors to date on Graphics Road project

             (to be paid from 2013 Bond account)                                                $27,402.45

 

I.          Approval of payment to Madison County Commission for construction

            engineering and inspection performed by Goodwyn, Mills and Cawood

            to-date on Graphics Road project (to be paid from 2013 Bond account)                                                                                                              $1,390.17

 

J.          Approval of payment to Madison County Record for legal advertisement of

            2014-004-ITB Pension Road resurfacing project (to be paid from 2013 Bond

            account)                                                                                                   $220.19

 

K.         Approval of payment to Bucks Tree Service, Inc. for removal of 20 trees from

            detention pond site on Mose Chapel Road project (to be paid from 2013

            Bond account)                                                                                       $3,600.00

 

L.         Approval of payment to John Bouchard and Sons Company for frame, grate and

            freight charges for Pension Road project (to be paid from 2013 Bond account)                                                                                                                 $293.12

 

M.        Approval of payment to First Commercial (VISA card) for ADEM e-file permit

            fee for Mose Chapel Road project (to be paid from 2013 Bond account)                                                                                                              $1,155.00

 

N.        Approval of payment to G.W. Jones and Sons Consulting Engineers for

            professional services completed in connection with the Balch Road

            Extension project (to be paid from 2013 Bond account)                     $10,519.55

 

O.        Acceptance of donation in the amount of $7,000 from the Friends of the Library to be used for the Library Building/Renovation Project (to be deposited into the 2013 Bond account)

 

9.         PRESENTATION OF REPORTS

 

A.               Mayor Troy Trulock

 

B.         Council District No. 1 Tim Holcombe

 

C.         Council District No. 2 Steve Smith

 

D.         Council District No. 3 D. J. Klein

 

E.                Council District No. 4 Mike Potter

 

F.                Council District No. 5 Tommy Overcash

 

(1)        Rescheduling of May 26 Council meeting due to Memorial Day Holiday

 

G.               Council District No. 6 Gerald Clark

 

H.         Council District No. 7 Ronica Ondocsin

 

10.       BOARD/COMMITTEE APPOINTMENTS

 

11.       PUBLIC HEARINGS

 

12.       DEPARTMENT REPORTS

 

A.         REVENUE

 

(1)        Approval of request from Rotary Club of Madison for special events retail license for beer, wine and liquor for the Parrots of the Caribbean fundraising event to be held on Saturday, August 23, 2014 between the hours of 5:30 p.m. and 11:59 p.m. at 58 Martin Street

 

B.         PLANNING

 

(1)        Resolution No. 2014-63-R authorizing the Mayor to execute a professional services agreement with Providence Associates, LLC for library project consulting services (to be paid from 2013 Bond account)

 

(2)        Resolution No. 2014-24-R authorizing the Mayor to issue offer for right-of-way acquisition necessary for downtown drainage, resurfacing and streetscape project, Phase I

 

(3)        Resolution No. 2014-59-R setting a public hearing on Proposed Ordinance No. 2014-60-R to rezone certain property located north of Huntsville-Browns Ferry Road and west of Burgreen Road from AG to R-3A as requested by Steve Simmons (1st publication 04/23/2014; synopsis 04/30/2014; public hearing 05/27/2014)

 

C.         POLICE

 

(1)        Resolution No. 2014-61-R approving the submission of 2014 Bureau of Justice Vest Grant application (matching funds in the amount of $6,300 from departmental budget)

 

D.         LEGAL

 

(1)        Proposed Ordinance No. 2014-64 amending Ordinance No. 2008-169 relating to rules and regulations of all cemeteries owned and operated by the City amending fees for burial plots and fee for grave opening and closing (first reading)

 

(2)        Proposed Ordinance No. 2014-65 amending terms of appointments for the Madison City Disability Advocacy Board (first reading)

 

E.         CITY CLERK-TREASURER

 

(1)        Resolution No. 2014-56-R approving agreement with IQM2 for agenda/minutes/media streaming software (funding in the amount of $1,225/month to come from departmental budget)

 

13.       MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

 

14.       ADJOURNMENT

 

Agenda Note:  It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting.  Also all attached documents are to be considered a draft until approved by Council.

 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.