AGENDA

 

REGULAR MEETING NO. 2009-27-RG

 

OF THE CITY COUNCIL OF THE

CITY OF MADISON, ALABAMA

 

6:00 P.M.

MUNICIPAL COMPLEX

 

DECEMBER 14, 2009

 

1.         CALL TO ORDER

 

2.         INVOCATION             Pastor Lee Singley, Wall Highway Baptist Church

 

3.         PLEDGE OF ALLEGIANCE

 

4.         ROLL CALL OF ELECTED GOVERNING OFFICIALS

 

5.         APPROVAL OF MINUTES

 

A.            Minutes No. 2009-26-RG, November 23, 2009

 

6.         PRESENTATIONS AND AWARDS

 

A.         Presentation of certificates to NFL Punt-Pass-Kick Competition winners

 

B.         Presentation of 20 year service pin to Revenue Officer Cameron Grounds

 

C.        Bob Jones High School Students ? presentation on fire sprinklers and benefits of adopting new building codes (Donna Jordan Ext 113)

 

7.         PUBLIC COMMENTS

            (Will be limited to 5 minutes if on the agenda and 3 minutes otherwise)

 

8.         CONSENT AGENDA AND FINANCE COMMITTEE REPORT

 

            A.         Regular and periodic bills to be paid;

 

B.            Acceptance of donation from Paula Cushman in the amount of $200 for the Madison Animal Shelter

 

C.           Acceptance of donation from Optimist Club in the amount of $500 for the ?Too Good For Drugs? Program

 

D.           Resolution No. 2009-298-R authorizing a travel advance in the amount of $480 for Detective Pedro Maldonado to attend training (to be paid from departmental budget)

 

E.            Approval of payment to Nash Engineering, LLC for design work

Completed for Fire Station No. 2 (to be paid from Capital

Improvement budget)                                                                                                  $3,500.00

 

F.            Approval of payment to the following vendors for services rendered

For the Balch Road Extension project (to be paid from Capital

Improvement budget)

 

(1)        Hanson Pipe                                                                                                       $199.74

(2)        ABC Cutting Contractors                                                                                    $150.00

(3)        Alabama Concrete                                                                                              $281.00

(4)        Reed Contracting                                                                                             $7,314.92

(5)        Vulcan Materials                                                                                              $2,135.79

 

G.        Approval of payment to the following vendor for services rendered

            For the Homestead Drainage project (to be paid from Capital

            Improvement budget)

 

(1)        Limestone Farmers Cooperative                                                                        $417.50

(2)        Lowe?s Companies                                                                                             $828.35

(3)        United Rentals                                                                                                      $67.30

(4)        Midwest Construction Products Corp.                                                             $5,100.00

 

H.        Approval of payment to the following vendors for services rendered

            For the Gillespie Road/Hughes Road Intersection project (to be paid

            From Capital Improvement budget)

 

(1)        Vulcan Materials                                                                                              $1,993.18

(2)        Eagle Wholesale                                                                                                   $33.42

 

I.              Acceptance of donations in the amount of $1,807.60 for the Madison Animal Rescue Foundation

 

J.         Approval of payment to Building & Earth Sciences, Inc. for

            Professional services related to Highway 72/Wall Triana intersection

            Project (to be paid from Capital Improvement budget)                                               $2,025.00

 

K.         Approval of payment to Reed Contracting Services, Inc. for paving

            Eastview Drive Extension (to be paid from Capital Improvement

            Budget)                                                                                                                      $33,568.51

 

L.         Approval of payment to APAC Mid-South, Inc. for work completed

            On Bid No. MED-18-09, Hughes Road/Highway 72 Intersection

            Project (to be paid from Capital Improvement budget)                                             $58,463.84

 

M.        Approval of payment to Goodwyn, Mills and Cawood, Inc. for

            Professional services related to rebid of Bradford Creek Greenway

            Phase I (to be paid from Capital Improvement budget)                                                 $330.00

 

N.        Approval of payment to Florence & Hutcheson for engineering services

            Completed on Wall Triana Widening project (to be paid from Capital

            Improvement budget)                                                                                                $14,008.00

 

O.        Approval of payment to Reed Contracting Services, Inc. for paving on

            Mill Road resurfacing project (to be paid from Capital Improvement

            Budget)                                                                                                                      $27,486.42

 

P.         Approval of payment to Goodwyn, Cawood and Mills for professional

            Services related to Bradford Creek Greenway Phase I (to be paid from

            Capital Improvement budget)                                                                                      $4,742.83

 

Q.           Approval of the following resolutions authorizing purchases from State Contract:

 

(1)        Resolution No. 2009-257-R authorizing the purchases of Microsoft Select Agreement from State Contract T040 ? October 1, 2009 to September 30, 2010

 

(2)        Resolution No. 2009-258-R authorizing the purchases of Dell Personal Computer from State Contract T504 ? August 13, 2008 to September 30, 2010

 

(3)        Resolution No. 2009-259-R authorizing the purchases of Projectors from State Contract T216 ? February 25, 2008 to February 24, 2010

 

(4)          Resolution No. 2009-260-R authorizing purchases of Aftermarket toner cartridges from State Contract T490 ? September 1, 2009 to August 31, 2010

 

(5)          Resolution No. 2009-261-R  authorizing the purchases of Concrete from State Contract T025 ? April 11, 2007 to April 2010

 

(6)          Resolution No. 2009-262-R authorizing the purchases of Drycell batteries/flashlights from State Contract T213 ? March 12, 2008 to March 11, 2010

 

(7)          Resolution No. 2009-263-R authorizing the purchases of Fax Machine Cartridges from State Contract T035 ? November 1, 2006 to October 31, 2010

 

(8)          Resolution No. 2009-264-R authorizing the purchases of Furniture from State Contract T390 ? April 12, 2007 to April 11, 2010

 

(9)          Resolution No. 2009-265-R authorizing the purchase of GPS units - DPS from State Contract T002 ? March 1, 2007 to February 28, 2010

 

(10)        Resolution No. 2009-266-R authorizing the purchase of Heavy Equipment Rental from State Contract T158 ? October 6, 2008 to October 5, 2010

 

(11)        Resolution No. 2009-267-R authorizing the purchase of Herbicides from State Contract T154 ? May 11, 2007 to May 10, 2010

 

(12)      Resolution No. 2009-268-R authorizing the purchase of Herbicide Sprayers from State Contract T228 ? October 1, 2007 to September 30, 2010

 

(13)      Resolution No. 2009-269-R authorizing the purchase of High Build Traffic Paint from State Contract T155A ? July 8, 2009 to July 7, 2010

 

(14)      Resolution No. 2009-270-R authorizing the purchase of High-Performance Asphalt from State Contract T015 ? June 23, 2008 to June 22, 2010

 

(15)        Resolution No. 2009-271-R authorizing the purchase of Incandescent, Fluorescent Lamp from State Contract T102 ? July 20, 2005 to July 19, 2010

 

(16)        Resolution No. 2009-272-R authorizing the purchase of LED Components from State Contract T134 ? October 1, 2008 to September 30, 2010

 

(17)        Resolution No. 2009-273-R authorizing the purchase of Monitors, Personal Computers from State Contract T500 ? October 13, 2006 to July , 2010

 

(18)        Resolution No. 2009-274-R authorizing the purchase of Right-of-Way Mowers from State Contract T226 ? July 8, 2005 to July 15, 2010

 

(19)        Resolution No. 2009-275-R authorizing the purchase of Rugged Laptop, Homeland Def from State Contract T506 ? April 26, 2008 to April 21, 2010

 

(20)        Resolution No. 2009-276-R authorizing the purchase of Sign Truck Bodies from State Contract No. T911 ? June 20, 2007 to June 19, 2010

 

(21)        Resolution No. 2009-277-R authorizing the purchase of Steel Sign Supports from State Contract No. T138 ? September 10, 2008 to September 9, 2010

 

(22)        Resolution No. 2009-278-R authorizing the purchase of Thermal Imaging Cameras from State Contract No. T028 ? January 10, 2006 to January 9, 2010

 

(23)        Resolution No. 2009-279-R authorizing the purchase of Tires from State Contract No. T106 ? March 1, 2008 to February 28, 2010

 

(24)        Resolution No. 2009-280-R authorizing the purchase of Traffic Control Equipment from State Contract No. T133 ? April 15, 2005 to April 14, 2010

 

(25)        Resolution No. 2009-281-R authorizing the purchase of shredders from State Contract No. T006 ? June 15, 2009 to June 14, 2010

 

(26)        Resolution No. 2009-282-R authorizing the purchase of printing and binding from State Contract No. T400 ? October 1, 2008 to September 30, 2010

 

(27)        Resolution No. 2009-283-R authorizing the purchase of mosquito control from State Contract No. T100 ? October 18, 2009 to October 17, 2010

 

(28)        Resolution No. 2009-284-R authorizing the purchase of herbicides in reusable containers from State Contract No. T154A ? October 2, 2008 to October 1, 2010

 

(29)        Resolution No. 2009-285-R authorizing the purchase of fire fighting equipment and clothing from State Contract No. T235 ? October 1, 2009 to September 30, 2010

 

(30)        Resolution No. 2009-286-R authorizing the purchase of emergency rations from State Contract No. T019 ? October 2, 2008 to October 1, 2010

 

(31)        Resolution No. 2009-287-R authorizing the purchase of cellular telephones from State Contract No. T301 ? November 3, 2004 to February 2, 2010

 

(32)        Resolution No. 2009-288-R authorizing the purchase of temporary personnel services from State Contract No. T238 ? October 1, 2005 to September 30, 2010

 

(33)        Resolution No. 2009-289-R authorizing the purchase of video surveillance camera/equipment from State Contract No. T011 ? March 6, 2008 to March 5, 2010

 

(34)        Resolution No. 2009-290-R authorizing the purchase of worker protection materials from State Contract No. T171 ? April 1, 2005 to March 31, 2010

 

(35)        Resolution No. 2009-291-R authorizing the purchase of soft body armor from State Contract No. T037 ? May 9, 2008 to May 8, 2010

           

9.         PRESENTATION OF REPORTS

 

A.         Mayor Paul Finley

 

B.         Council District No. 1 Tim Holcombe

 

(1)        Patriot Academy

 

C.        Council District No. 2 Steve Haraway

 

D.        Council District No. 3 Jerry Jennings

 

E.         Council District No. 4 Tim Cowles

 

F.            Council District No. 5 Tommy Overcash

 

G.           Council District No. 6 Larry Vannoy

 

H.           Council District No. 7 Bill Holtzclaw

 

(1)        Council Appointments

 

(2)        Discussion of Council Action Item List

 

(3)        Set date for Council Work Session

 

10.       PUBLIC HEARINGS

 

A.         Request from Orlando Pitts (DBA: Gone Fish-N) for an on-premise beer/wine license for their location at 7559 Highway 72 West, Suite 112C

 

11.       DEPARTMENT REPORTS

 

A.         FIRE

 

(1)        Resolution No. 2009-296-R approving an amended service agreement with Motorola

 

B.         POLICE

 

(1)        Resolution No. 2009-297-R authorizing the submission of an Alabama Department of Economic and Community Affairs FY 2009 Bryne JAG grant application in the amount of $25,000 (no matching funds required)

 

C.        RECREATION

 

(1)        Resolution No. 2009-300-R approving an agreement with the City of Huntsville for basic scheduling and dispatching services for the MARS Transportation program

 

D.        PLANNING

 

(1)        Proposed Ordinance No. 2009-295 vacating 0.5 ft of 15-foot utility and drainage easement on Lot 8, Belmont Place Subdivision, Phase 3 as requested by Cothren Home Builders (first reading ? no suspension of rules requested)

 

E.         ENGINEERING

 

(1)        Resolution No. 2009-146-R awarding Bid No. MED-19-09 to S J & L General Contractors for the construction of Bradford Creek Greenway Phase I in the amount of $1,068,263.82 (to be paid from Capital Improvement budget)

 

(2)        Resolution No. 2009-301-R approving an agreement with Madison Utilities regarding scope of work and payment for Gillespie Road and Hughes Road improvements (to be paid from Capital Improvement budget)

 

F.         CITY CLERK-TREASURER

 

(1)        Resolution No. 2009-292-R awarding Bid No. MBD-20-09 for reroofing of city buildings (to be paid from insurance settlement)

 

(2)        Proposed Ordinance No. 2009-293 authorizing the Water and Wastewater Board to dispose of its Jeff Road eight (8?) inch water main (first reading ? no request for suspension of rules)

 

(3)        Resolution No. 2009-302-R amending Resolution No. 2009-212-R and declaring the need for the emergency purchase of repairs to roof (to be paid from insurance settlement)

 

12.       LEGAL

 

A.         LEGAL ACTION ITEMS

 

(1)        Resolution No. 2009-294-R authorizing the Mayor to enter into an agreement with Maynor, LLC for government relations services

 

(2)        Proposed Ordinance No. 2009-303 declaring Paradise Apartments as surplus (first reading)

 

(3)        Resolution No. 2009-304-R Authorizing Mayor to sign the necessary documents to effectuate the purchase of Paradise Apartments

 

13.       MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

 

14.       ADJOURNMENT