May 2014 Minutes
Madison City Disability Advocacy Board
Regular Monthly Board Meeting
Date: May 13, 2014 Time:
Location: City Hall, Conference Room 130 Presiding: Keith Bedsole, Chairperson
Recorder: Joni Haas
Board Members Present: Claudia Rice, Don Gardner, Joni Haas, Cynthia
Allison, Gerald Clark, Kathy Burris, Paula Cushman
Board Members Absent: Jamie Hill, Tracy Butterfield
Guests Present: Willard Brooks; Rachel Davis and Deborah
Jenkins from Merimack Hall.
to Order: The
Chairperson, Keith Bedsole, called the meeting to order and noted that a quorum
was present. It was noted that
sufficient prior notice of the meeting was given, in accordance with the
Alabama Open Meetings Act.
Announcements: Next Making Waves is scheduled for
Saturday May 17 at the Hogan YMCA from 5 to 7.
Public Comments: Rachel Davis and Deborah Jenkins from
Merrimack described the programs available.
They are particularly proud of their Adult Day Program available for
adults 18 years and older. The program
provides various activities, photography, writing, and crafts with a monthly
social. They reported that 32 percent of
their participants in this day program live in Madison. They also invited us to a concert featuring
the day program participants and a live band.
The date is June 27 from 6-7 and it is free of charge.
of Minutes: Claudia Rice noted a quorum was present
from the regular March 2014 meeting but not the April 2014 minutes. Claudia made the motion that the March 2014 minutes,
previously distributed to the board, be approved. Keith Bedsole seconded. All board members present approved
the motion; no opposition; one abstention. Motion carried.
Treasurer?s Report: Don Gardner provided a copy of the Treasurer?s
report to all board members present. He
reported a balance of $14971.56. Of this
balance, $2,718.66 is earmarked as EPIC funds. There is no change from
the previous month.
committee report but Mr. Brooks asked about the development of trails/greenways
in Madison. Gerald Clark reported that
all greenways are accessible, if the space can be made
accessible it is required to be made accessible. Keith Bedsole recommended we begin a dialogue
with the Land Trust to ascertain how we could provide funding or recommendations
for handicap accessibility. Mr. Brooks
also asked about handicapped accessible storm shelters in Madison and how they
are advertised. No one knew of a
publicized list but agreed that finding and/or developing this list would be a
good project for the board to take on.
Services and Housing: Claudia
Rice reported that EPIC had a meeting with the attorney for paperwork filing
for non-profit. Two checks need to
accompany the application, $100 to the Alabama Secretary of State and $73.27 to
the Madison County Probate Judge. Paula
Cushman made a motion for $173.27 from the earmarked EPIC funds to be provided
for the EPIC non-profit paperwork filing.
Kathy Burris seconded. All board members present approved the motion; no
opposition; no abstention. Motion carried.
Last month Claudia Rice initiated discussion on possible
expenditures for 2014 to possibly include 310 Board. The Mental Health Center of Madison
County is a direct result of the 1967 Alabama Legislature passing Act 310,
which regulated and authorized the formation of regional mental health
boards. This 12-member governing board governs the center that provides
many services including case management and residential programs for
developmental disabilities. Further
discussion resulted in the recommendation for the 310 Board to reach out the
Madison City Council, educating them on their programs and their needs as well
as the number of Madison residents that receive their services. Madison City Council may be able to add some
funding for them in this year?s appropriations.
Keith Bedsole will ask the 310 Board to come speak to the City
Council. Currently only Huntsville
and Madison County provide funding to this organization.
Other expenditure discussion followed on how MCDAB could
get connected with the June 27 concert and the Merrimack Hall. Paula Cushman motioned to provide $300 to
Merrimack contingent on branding us with the event. Kathy Burris seconded. All board members present approved the
motion; no opposition. Motion carried. Kathy Burris will work the action with
USSRC Scholarship: Kathy Burris got with Jamie Hill to get
copies out to the students. Applications
have been updated with MCDAB website and Kathy?s email. Jamie promised to get the information
distributed. Keith Bedsole and Kathy
will be following up with Jamie.
Staggered Board Expiration: The first reading at the City
council was April 14, 2014 with the approval granted April 28.
Annual Appropriation Submittal: Brief to City Council on Tuesday
May 27 (meeting rescheduled to Tuesday because of Memorial Day).
Rodeo: Joni Haas spoke with Gail Milam
regarding coordination for the Fishing Rodeo. Decision was made to schedule it later in
June depending on Gail?s availability.
Joni will meet with Gail and Claudia Rice to finalize the details. Claudia motioned that we allow up to $500 for
the rodeo expenses. Katy Burris
seconded. All board members present approved the motion; no opposition; no
abstention. Motion carried.
Street Festival Booth:
Claudia Rice reported that she had tried to begin the sign-up for the
Madison Street Festival process. She
experienced some problems in selecting the tent package that was offered last
year but will continue to work on it. Cynthia Allison motioned that we allow up to
$400 ($100 for registration and remainder for tent cost). Paula Cushman seconded. All board members
present approved the motion; no opposition; no abstention. Motion carried.
Awards: Claudia Rice reminded the
board that it was time to begin work on our annual awards. Claudia will write article for Madison Weekly
asking for applications. Don Gardner
motioned that $150 be allowed for plaques for awards. Kathy Burris seconded. All board members present approved the
motion; no opposition; no abstention. Motion carried.
College Availability: Mr. Brooks also asked about college for
students with developmental disabilities.
He is particularly interested in ideas for the program, scholarships and
if a similar program already exists.
Meeting Adjourned at
Next meeting is June 10, 2014 at 6:00 p.m.at City Hall,
Conference Room 130.
NOTE: Underlined text indicates an action to be
taken by a board member(s).